HR & ADMIN ASSISTANT

Description

Summary: Seeking an organized and responsible HR & Admin Assistant to support HR and administrative functions within a fast-paced waste management company. Highlights: 1. Support HR and administrative functions in a fast-paced operational environment. 2. Maintain accurate employee records and assist with recruitment and onboarding. 3. Coordinate documentation and support field and operational employees. Job Summary We are seeking a highly organized and responsible **HR \& Admin Assistant** to support the day\-to\-day Human Resources and administrative functions of our waste management company. The successful candidate will provide administrative support to HR and management, maintain accurate employee records, assist with recruitment and onboarding, monitor attendance and leave, coordinate documentation, and support the administrative requirements of field and operational employees. The role requires excellent organizational skills, confidentiality, attention to detail, and the ability to work effectively in a fast\-paced operational environment. Key ResponsibilitiesHuman Resources Support * Maintain and update employee personnel files and HR records. * Assist with recruitment activities, including preparing job advertisements, screening CVs, scheduling interviews, and coordinating candidate communication. * Prepare employment\-related documents, letters, forms, and HR correspondence. * Assist with employee onboarding, induction, and orientation. * Maintain records of employee contracts, visas, IDs, certifications, and other required documentation. * Monitor employee attendance, absences, leave, overtime, and related records. * Assist in preparing monthly attendance and payroll\-related information. * Handle employee inquiries and direct HR\-related concerns to the appropriate manager. * Support employee offboarding, including clearance and documentation. * Maintain confidentiality of employee and company information. * Assist with HR reports, statistics, and other documentation as required. Administration Support * Handle day\-to\-day office administration and documentation. * Maintain proper filing systems, both physical and electronic. * Prepare correspondence, reports, memos, and spreadsheets. * Coordinate meetings, appointments, and internal communications. * Assist with procurement of office supplies and maintain adequate stock levels. * Maintain records of company assets, equipment, uniforms, and other administrative items. * Coordinate with departments to ensure timely submission of required documents. * Assist with accommodation, transportation, and other administrative arrangements for employees where applicable. * Support management with general administrative tasks and special assignments. Operational/Field Employee Support * Maintain accurate records for drivers, waste collection crews, cleaners, technicians, and other field employees. * Coordinate documentation and administrative requirements for employees working at client sites or in the field. * Assist in tracking employee certifications, licenses, training, and safety\-related documentation. * Coordinate uniform, PPE, ID cards, and other employee requirements. * Support communication between field employees, supervisors, HR, and management. * Assist with maintaining records related to employee incidents, warnings, and disciplinary documentation. Qualifications \& Requirements * Diploma or Bachelor's degree * 1–3 years of experience in HR and administrative support; experience in waste management, facilities management, cleaning, logistics, construction, or another operational industry is an advantage. * Good knowledge of HR administration and office procedures. * Strong organizational and time\-management skills. * Good written and verbal communication skills. * Proficiency in **Microsoft Office, particularly Excel and Word**. * Ability to maintain accurate records and handle confidential information. * Ability to work under pressure and manage multiple tasks. * Good interpersonal skills and the ability to work with employees from diverse backgrounds. * Strong attention to detail and follow\-up skills. Preferred Skills * Knowledge of local labor and employment requirements. * Experience handling large numbers of operational or field\-based employees. * Good knowledge of Excel for preparing attendance and HR reports. * Ability to communicate effectively with both office staff and field workers. * Knowledge of health, safety, and PPE documentation is an advantage. Key Competencies * Organization and planning * Attention to detail * Confidentiality and integrity * Communication skills * Teamwork * Problem\-solving * Time management * Multitasking * Employee relations * Follow\-up and coordination Key Performance Indicators (KPIs) * Accuracy and timely maintenance of employee records. * Timely submission of attendance, leave, and payroll information. * Completion of employee documentation and onboarding requirements. * Effective recruitment and interview coordination. * Timely renewal and tracking of employee documents. * Proper maintenance of HR and administrative filing systems. * Responsiveness to employee and management requests. * Compliance with company HR and administrative procedures. **Note:** The duties and responsibilities listed above are not exhaustive and may be amended according to the operational and business requirements of the company. Pay: QAR3,000\.00 \- QAR3,500\.00 per month Work Location: In person