Archivist

Description

Summary: We are seeking an organized and detail-oriented Archivist to manage, organize, preserve, and retrieve project documents and records in both physical and electronic formats. Highlights: 1. Manage and organize project documents in physical and electronic formats 2. Ensure compliance with information management and archiving procedures 3. Support document retrieval for project teams, management, and authorities **Location:** Doha, Qatar **Employment Type:** Full\-Time **Candidate Eligibility:** Local candidates currently residing in Qatar **About the Role** We are seeking an organized and detail\-oriented Archivist to manage, organize, preserve, and retrieve project documents and records in both physical and electronic formats. The role will support document archiving, indexing, scanning, record maintenance, document retrieval, and compliance with approved information management procedures. **Key Responsibilities** * Organize and archive project documents and files in both physical and electronic formats. * Classify, index, and maintain documents to ensure quick and accurate retrieval. * Maintain structured Indexing \& Filing Systems in accordance with approved procedures. * Coordinate with the Document Controller to ensure proper integration between archiving and document management systems. * Receive, record, and distribute documents between departments while maintaining accurate records. * Regularly update archive registers and verify the accuracy of stored information. * Maintain original and backup copies in secure and designated locations. * Support document retrieval requests from project teams, management, and regulatory authorities. * Maintain the confidentiality and security of project information and records. * Scan and digitize physical documents for electronic archiving. * Support document retention and disposal activities in accordance with approved policies. * Provide required documents and records during audits and reviews. * Maintain the archive system in an organized and accessible condition at all times. * Ensure compliance with approved information management, archiving, and document retention procedures. **Qualifications \& Experience** * High school diploma or Secondary Certificate is the minimum requirement. * Diploma or qualification in Business Administration, Information Systems Management, or a related field is preferred. * Training or certification in Archiving or Document Management is advantageous. * Basic knowledge of Electronic Archiving Systems is preferred. * 2–5\+ years of experience in archiving, records management, or document management. * Experience within project environments, government entities, or consulting firms is preferred. * Proven experience organizing and maintaining both paper and electronic files. * Experience using archiving systems, document management systems, or file management software. * Experience handling large volumes of documents accurately and efficiently. * Qatar or GCC experience is preferred. **Skills \& Competencies** * Strong organizational skills and attention to detail. * Excellent filing, indexing, and document retrieval abilities. * Good computer skills and proficiency in Microsoft Office. * Basic knowledge of electronic document and archiving systems. * Strong data entry and record\-keeping skills. * Ability to maintain accurate and confidential records. * Ability to handle large volumes of documents in an organized manner. * Strong commitment to accuracy and established procedures. * Ability to work effectively as part of a multidisciplinary team. * Good communication and coordination skills. **Ready to Join Our Team?** If you are organized, detail\-oriented, and have experience in archiving, records management, document organization, indexing, and electronic document systems, we'd love to hear from you. Apply through Indeed or email your updated CV to **careers@ariaholding.com**. Work Location: In person