Ash Shihaniyah PA， EA & Secretarial Job Listings

Indeed

EXECUTIVE SECRETARY

**Responsibilities:** · Provide high\-level executive support to management, including scheduling meetings, preparing agendas, and maintaining calendars. · Draft, review, and translate letters, emails, and official documents in **Arabic and English** with accuracy and professionalism. · Handle confidential information with discretion and maintain organized filing systems (digital and physical). · Coordinate internal and external communications, ensuring timely follow\-up and correspondence. · Prepare reports, presentations, and summaries as required by management. · Assist in coordinating administrative activities across departments within the factory. · Manage travel arrangements and visas, appointments, and logistics for senior management. · Monitor deadlines, track tasks, and ensure timely completion of assigned work. · Liaise with suppliers, clients, and government entities when needed. **Requirements:** * Bachelor’s degree required. * **Minimum 5 years of experience** as an Executive Secretary or similar administrative role. * Excellent **Arabic and English drafting and communication skills** (man. * Strong organizational skills with the ability to multitask and prioritize. * Proficiency in MS Office (Word, Excel, PowerPoint) and professional email communication. * Ability to work independently, maintain professionalism, and handle pressure. * Experience in industrial or manufacturing sectors is an added advantage Job Type: Full\-time Pay: From QAR4,000\.00 per month Application Question(s): * ARE YOU READY TO JOIN IMMEDIATELY? Experience: * EXECUTIVE SECRETARY: 5 years (Preferred)

Miswaco, Doha, Qatar

QAR 4,000/biweek

Indeed

Executive Secretary

**Requirements:** * Minimum 3 years of experience in executive\-level administrative and secretarial roles * Excellent organizational and multitasking abilities * Proficiency in MS Office Suite * Fluent in English/ Arabic * Male Job Type: Full\-time Pay: QAR7,000\.00 \- QAR8,000\.00 per month Application Question(s): * Do you speak Arabic?

Miswaco, Doha, Qatar

QAR 7,000-8,000/month

Female Secretary- Bilingual64197931839107122

Indeed

Female Secretary- Bilingual

**Hiring Now: Female Bilingual Secretary** We are looking for a **professional and organized Female Bilingual Secretary** to join our team! The ideal candidate will provide administrative and clerical support to ensure efficient operation of the office. **Employment Type:** Full\-time **Languages Required:** English \& Arabic (both spoken and written) **Key Responsibilities:** * Handle correspondence, phone calls, and emails in both English and Arabic. * Prepare and manage documents, reports, and meeting schedules. * Coordinate appointments, meetings, and travel arrangements. * Maintain filing systems and ensure data confidentiality. * Assist management with day\-to\-day administrative tasks. **Qualifications:** * Female candidate * Fluent in **English and Arabic** (spoken \& written) * Minimum **2 years of administrative or secretarial experience** * Proficient in MS Office (Word, Excel, Outlook, PowerPoint) * Excellent communication and organizational skills * Presentable, detail\-oriented, and able to multitask **If you are interested, kindly send you CV through WhatsApp 974 60003723 or email us on recruitment@hj\-holding.com** Job Type: Full\-time Pay: Up to QAR1\.00 per month

Miswaco, Doha, Qatar

QAR 1/month

Secretary to Director GM64143496373633123

Indeed

Secretary to Director GM

**Job Title:** Secretary to the General Manager **Reports To:** General Manager **Job Summary:** The Secretary to the General Manager provides comprehensive administrative and executive support to the General Manager, ensuring the smooth and efficient operation of the Executive Office. The role requires a high level of professionalism, confidentiality, organizational skills, and the ability to manage multiple priorities effectively. **Key Responsibilities:** * Provide full administrative and secretarial support to the General Manager. * Manage and organize the General Manager’s calendar, schedule meetings, appointments, and travel arrangements. * Prepare correspondence, reports, presentations, and other documents on behalf of the General Manager. * Handle incoming and outgoing communications, ensuring timely and accurate responses. * Maintain confidentiality and handle sensitive information with discretion and professionalism. * Coordinate interdepartmental communication and ensure the General Manager is informed of all relevant matters. * Assist in preparing meeting agendas, recording minutes, and following up on action items. * Screen phone calls, emails, and requests; prioritize issues requiring the GM’s attention. * Maintain filing systems, both electronic and manual, ensuring documents are easily accessible and properly organized. * Support the organization of corporate events, meetings, and executive visits as required. * Liaise with internal departments, clients, and external partners on behalf of the General Manager. * Perform other administrative duties as assigned to support the smooth functioning of the Executive Office. **Requirements:** * Minimum 2–4 years of experience as an Executive Secretary, Personal Assistant, or similar role, preferably in an F\&B, hospitality, or corporate environment. * Excellent written and verbal communication skills. * Strong organizational and time management abilities. * Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook). * Ability to handle multiple tasks and work under pressure. * High level of discretion, integrity, and professionalism. * Strong attention to detail and proactive approach. Job Types: Full\-time, Permanent Application Question(s): * Are you available to join immediately or any notice period * Current and expected salary * How many years of experience do you have as a Secretary

Miswaco, Doha, Qatar

Negotiable Salary

Arabic Secretary ( Based in Semaisma, Alkhor)64143496395905124

Indeed

Arabic Secretary ( Based in Semaisma, Alkhor)

Key Responsibilities * Provide administrative and secretarial support to management and staff. * Draft, type, and translate documents between Arabic and English. * Manage schedules, appointments, and meeting arrangements. * Handle phone calls, emails, and other correspondence professionally. * Prepare reports, memos, and official letters. * Maintain filing systems and update contact databases. * Support daily office operations and assist in workflow optimization. * Handle confidential information with discretion. Requirements * Fluent in Arabic and English (spoken and written). * Proven experience as a secretary or administrative assistant (typically 3–5 years). * Strong organizational and multitasking abilities. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Excellent communication and interpersonal skills. * Ability to work under pressure and meet deadlines. * Professional demeanor and attention to detail. Job Type: Full\-time Pay: From QAR2,000\.00 per month

Miswaco, Doha, Qatar

QAR 2,000/week

Senior Executive Secretary (Tender Background – Construction)64057309740673125

Indeed

Senior Executive Secretary (Tender Background – Construction)

Our established **lighting manufacturing company** is seeking an experienced **Senior Executive Secretary** with a strong background in **tendering and construction\-related documentation**. If you have **6–8 years of relevant experience** and a proven ability to handle diverse administrative tasks in a fast\-paced environment, **we want to hear from you!** **Key Responsibilities** * **Reporting:** Prepare, compile, and present daily, weekly, and monthly reports to the General Manager, ensuring all information is accurate, detailed, and submitted promptly. * **Administrative Support:** Manage day\-to\-day office operations, schedule appointments, coordinate meetings, and maintain a high level of organizational efficiency. * **Documentation \& Reporting:** Draft and prepare letters, memos, reports, and presentations for management; maintain systematic records in both digital and physical formats. * **Tendering Coordination:** Assist in the preparation and submission of tender documents, liaising with vendors, suppliers, and clients to meet deadlines and ensure compliance. * **Office Management:** Utilize the MS Office Suite (Word, Excel, PowerPoint, Outlook) to create, update, and manage essential business documents and reports. * **Communication:** Act as the primary point of contact for internal and external communications, ensuring professional correspondence and follow\-ups. **Qualifications \& Experience** * **Experience:** 6–8 years of relevant experience as an Executive or Senior Secretary, preferably in a **construction or manufacturing** company. * **Reporting Line:** Proven experience in directly supporting senior management, particularly the General Manager. * **Technical Skills:** Advanced proficiency in **MS Office applications**; strong knowledge of document control, reporting, and **ISO standards**. * **Tendering Expertise:** Solid understanding of **tender processes and documentation requirements**. * **Organizational Skills:** Excellent time management, multitasking, and prioritization abilities. * **Communication:** Exceptional written and verbal communication skills. * **Attention to Detail:** High accuracy in preparing and reviewing reports, data, and correspondence. Job Types: Full\-time, Permanent

Miswaco, Doha, Qatar

Negotiable Salary

Indeed

Secretary

Send your CV with pictures to cv@iescoqatar.com **Secretary** *3 \- 5 years* *College Degree Holder* *Good Writing Letter Ability* *Can Type 40WPM* *Good Communication Skills* *Can Speak English Fluently* *Excellent Computer Skills, Knowledgeable of Microsoft Programs* *Excellent Browsing Skills, Internet Savvy*

Miswaco, Doha, Qatar

Negotiable Salary

Executive Secretary- Engineering Background - Female only64056892117761127

Indeed

Executive Secretary- Engineering Background - Female only

\*Requirements\*: * Experience: 5\+ years. * Strong communication * Document control, scheduling * MS Office * Report preparation * Multitasking, confidentiality, and coordination with technical/engineering teams. Job Type: Full\-time

Miswaco, Doha, Qatar

Negotiable Salary

Executive Secretary Wanted64056892137091128

Indeed

Executive Secretary Wanted

* **Administrative Support:** * Manage the executive's calendar, schedule meetings, and make travel arrangements. * Handle incoming calls, emails, and correspondence, prioritizing and responding as necessary. * Prepare and edit documents, reports, and presentations for meetings or business proposals. * **Meeting Coordination:** * Schedule and organize meetings, including preparing agendas, taking minutes, and following up on action items. * Ensure all logistical aspects of meetings are handled, such as room bookings, video conferencing setup, and material distribution. * **Communication Liaison:** * Serve as the primary point of contact between the executive and other staff members or external stakeholders. * Draft and manage correspondence on behalf of the executive. * **Document Management:** * Organize, maintain, and file important documents, contracts, and records for easy access and reference. * Ensure confidentiality and proper handling of sensitive information. * **Travel and Event Coordination:** * Plan and organize travel arrangements, including booking flights, accommodations, and transportation. * Assist in coordinating company events, conferences, or client visits. * **Task and Project Management:** * Help executives with the prioritization and delegation of tasks. * Track ongoing projects, ensuring deadlines and deliverables are met. * **Financial and Budget Assistance:** * Assist with managing the executive’s budget, expense reports, and reimbursements. * Ensure timely processing of invoices and financial documents. **Key Skills:** * **Organization \& Time Management:** Ability to manage multiple tasks and priorities simultaneously. * **Communication Skills:** Clear written and verbal communication. * **Attention to Detail:** Precision in handling tasks, scheduling, and document management. * **Discretion and Confidentiality:** Handling sensitive information with professionalism and confidentiality. * **Tech\-Savvy:** Proficiency in office software (e.g., Microsoft Office, Google Suite) and basic office equipment. **Qualifications:** * High school diploma or equivalent; a degree in business administration, secretarial studies, or a related field is a plus. * 3\+ years of experience in an administrative support role, preferably at the executive level. * Strong multitasking and problem\-solving skills. Job Type: Full\-time

Miswaco, Doha, Qatar

Negotiable Salary

Hiring Now :-Executive Secretary64056892099586129

Indeed

Hiring Now :-Executive Secretary

**Hiring Now :\- Executive Secretary** **Qualifications \& Skills** * **Bachelor’s Degree** (Mandatory). * **Minimum 15 years of experience** as an Executive Secretary in **EPC / Oil \& Gas / Construction** sectors. * Strong proficiency in **SAP** for document management and approvals. * Demonstrated ability to handle **confidential and sensitive information** with discretion. * Excellent **organizational**, **communication**, and **interpersonal** skills. * Proficient in **Microsoft Office** (Word, Excel, PowerPoint). * Ability to **multitask**, **prioritize**, and perform efficiently under pressure. Apply Now :\- Email id c.caren@candidzone.net **Whatsapp Caren \+97430662111** Job Types: Full\-time, Permanent

Miswaco, Doha, Qatar

Negotiable Salary