Document Controller & Administration Coordinator

Description

Summary: Seeking a highly organized Document Controller & Administration Coordinator with engineering/contracting experience to manage documents, coordinate operations, and provide administrative support. Highlights: 1. Manage, organize, track, and archive documents and correspondence. 2. Coordinate meetings, schedules, and administrative/office operations. 3. Utilize advanced Microsoft Office skills for reporting and documentation. **WE’RE HIRING \| Document Controller \& Administration Coordinator** We are looking for a highly organized and detail\-oriented Document Controller \& Administration Coordinator with previous experience in an Engineering or Contracting Company to support document control, coordination, and daily office operations. **Key Responsibilities:** * Manage, organize, track, and archive documents, files, and official correspondence * Maintain and follow up on contracts, agreements, project documents, renewals, and due dates * Prepare and follow up on invoices, claims, and related administrative and financial documentation * Follow up on purchasing activities, Purchase Requests (PR), Purchase Orders (PO), quotations, and supplier coordination * Manage and follow up on emails, official letters, and correspondence * Coordinate meetings, appointments, schedules, and meeting agendas * Prepare Minutes of Meeting (MOM) and follow up on decisions, action items, and task lists until completion * Monitor attendance, working hours, and timesheets and prepare periodic reports * Track employee leave, absences, lateness, and related administrative records * Prepare weekly and monthly management reports * Coordinate and follow up between departments, projects, accounting, and suppliers * Handle and follow up on daily administrative and office operations **Requirements:** * Previous experience in an Engineering or Contracting Company * Advanced proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook * Strong reporting, data organization, and documentation skills * Excellent organizational, follow\-up, time\-management, and attention\-to\-detail skills * Ability to manage multiple tasks and meet deadlines * Fluency in both Arabic and English, written and spoken, is mandatory **To Apply:** **Please send your CV, highlighting your relevant previous experience.** Pay: QAR1\.00 per month Work Location: In person