Summary: This role is the operational backbone of the office, ensuring smooth day-to-day functioning by handling clerical tasks, coordinating logistics, and supporting managers and team members. Highlights: 1. Operational backbone for smooth office functioning 2. Support managers and team members 3. Highly organized and proactive in a fast-paced environment **Job Title: General Administration \& Office Support1\. Role Overview** The General Admin/Office Support role is the operational backbone of the office. This position ensures the smooth day\-to\-day functioning of the workplace by handling clerical tasks, coordinating office logistics, and providing support to managers and team members. The ideal candidate is highly organized, proactive, and capable of multitasking in a fast\-paced environment. **2\. Key Responsibilities (Duties)** **Office \& Facilities Management:** * Maintain office supply inventory (stationery, pantry, printer consumables) and place orders as needed. * Liaise with building management and external vendors (cleaning, security, IT support, plumbers, electricians). * Ensure common areas (kitchen, conference rooms, reception) are tidy and well\-stocked. * Manage incoming/outgoing mail, couriers, and package distribution. **Administrative \& Clerical Support:** * Answer, screen, and direct phone calls; respond to general email inquiries. * Manage physical and digital filing systems (scanning, copying, data entry, record retention). * Prepare and format documents, reports, memos, and spreadsheets. * Schedule and coordinate meetings, appointments, and travel arrangements (flights, hotels, visas). * Take meeting minutes and distribute action items. **Financial \& HR Support (Basic):** * Process expense reports, purchase orders, and track office budgets. * Assist with payroll data collection (timesheets, leave requests). * Help coordinate new employee onboarding (desk setup, access cards, IT equipment). **Reception \& Visitor Management:** * Greet clients, vendors, and visitors professionally. * Manage security access logs and visitor badges. **3\. Key Skills \& Competencies** **Hard Skills:** * **Software Proficiency:** Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Workspace (Docs, Sheets, Calendar), Zoom/Microsoft Teams. * **Equipment:** Office machines (printers, scanners, postage meters, multi\-line phone systems). * **Data Entry:** 40\-60 WPM typing speed with high accuracy. **Soft Skills:** * **Organization:** Ability to prioritize tasks and manage interruptions. * **Communication:** Clear written and verbal skills; professional phone etiquette. * **Problem\-Solving:** Independently resolves broken equipment, supply shortages, or scheduling conflicts. * **Discretion:** Handles confidential information (payroll, personnel files, contracts). * **Customer Service:** Internal (coworkers) and external (clients) focus. **4\. Qualifications** **Education:** * High School Diploma or equivalent (GED) required. * Associate’s or Bachelor’s degree in Business Administration or related field preferred. **Experience:** * 1–2 years of experience in an office, clerical, or customer service environment. * Experience with basic bookkeeping or scheduling software (e.g., QuickBooks, Calendly, Asana) is a plus. **Certifications (optional but beneficial):** * Certified Administrative Professional (CAP) * Microsoft Office Specialist (MOS) **5\. Working Conditions \& Schedule** * **Environment:** In\-office, hybrid, or fully on\-site (depending on company policy). Typically involves sitting for long periods and light lifting (up to 15–20 lbs for supplies). * **Hours:** Full\-time (40 hours/week) with occasional early/late hours for meeting setup. Part\-time/virtual assistant options exist for smaller companies. Pay: QAR110,000\.00 \- QAR135,000\.00 per year Work Location: In person
Fatima Al-Kuwari
Indeed · HR
Fatima Al-Kuwari
Indeed · HR
