Admin Executive - Site Based

Description

Summary: The Administration Coordinator provides efficient administrative and HR support, coordinating payroll, gate passes, employee documentation, and training activities. Highlights: 1. Opportunity to manage diverse administrative and HR functions. 2. Role involves crucial payroll and access management responsibilities. 3. Focus on coordination, organization, and record-keeping. **Job Title:** Administration Coordinator **Department:** Administration / HR **Reports To:** HR Manager **Job Location:** Raslaffan **Food, Accommodation, Transportation provided by company.** Job Purpose: To provide efficient administrative and HR support, with responsibility for payroll coordination, gate pass management, employee documentation, training coordination, and day\-to\-day administrative activities. **Key Responsibilities** **1\. Payroll Administration** * Collect and verify monthly attendance, overtime, leave, and other payroll\-related information. * Coordinate with HR/Finance to ensure accurate and timely payroll processing. * Maintain payroll\-related records and supporting documents. * Follow up on payroll discrepancies and employee queries. * Prepare and submit required payroll reports within agreed deadlines. * Maintain confidentiality of employee salary and personal information. **2\. Gate Pass / Access Management** * Manage the issuance, renewal, and cancellation of employee, visitor, contractor, and vehicle gate passes. * Coordinate with Security and relevant departments for access approvals. * Maintain an updated gate pass register/database. * Ensure access requests comply with company policies and site security requirements. * Monitor expiry dates and coordinate timely renewals. **3\. Training Coordination** * Coordinate internal and external training programs based on departmental requirements. * Prepare training schedules and communicate them to employees and concerned departments. * Arrange training venues, materials, attendance sheets, and other logistical requirements. * Maintain accurate training records and employee training matrices. * Coordinate with trainers and training providers. * Follow up on certificates, evaluations, and training documentation. **4\. General Administration** * Maintain employee and administrative records and filing systems. * Prepare letters, reports, forms, trackers, and administrative correspondence. * Coordinate accommodation, transportation, office/site facilities, or other administrative requirements as assigned. * Support employee onboarding and offboarding activities. * Coordinate with HR, Finance, Security, Operations, and other departments on administrative matters. * Ensure administrative documents are properly maintained and readily available. * Perform other duties assigned by the HR Manager. Key Skills \& Competencies * Strong administrative and organizational skills. * Good knowledge of payroll and attendance processes. * Experience with gate pass/access control procedures. * Strong coordination and follow\-up skills. * Good MS Office skills, particularly Excel and Word. * Ability to maintain accurate records and handle confidential information. * Good communication and interpersonal skills. * Ability to manage multiple tasks and meet deadlines. * Attention to detail and problem\-solving ability. Qualifications \& Experience * Diploma or Bachelor’s degree in Business Administration, Human Resources, or a related field. * **1 year of relevant administrative/HR experience**, preferably in a site\-based, construction, facilities, industrial, or corporate environment. * Experience handling payroll coordination, access/gate passes, and training administration is preferred. Pay: QAR2,000\.00 per month Work Location: In person