Logistics Coordinator and Admin Assistant

Description

Summary: Seeking a highly organized and versatile International Logistics Coordinator & Administrative Assistant to manage global logistics and provide high-level executive support. Highlights: 1. Manage global and local supply chain logistics 2. Provide high-level administrative support to executive team 3. Point of contact for international freight partners Logistics Coordinator and Admin Assistant We are seeking a highly organized and versatile International Logistics Coordinator \& Administrative Assistant to join our team. This dual\-function role is critical to our success, requiring a candidate who can expertly manage global and local supply chain logistics while providing high\-level administrative support to our executive team. You will be the point of contact for international freight partners and the "backbone" of our daily office operations. Key Responsibilities: Logistics Coordination: * Shipping: Coordinate and track local and international air and sea freight shipments, ensuring timely delivery and cost\-efficiency. * Compliance \& Documentation: Prepare and manage all export/import documentation, including Commercial Invoices, Packing Lists, and Bills of Lading. * Customs Liaison: Work closely with customs brokers and freight forwarders to ensure smooth clearance and adherence to trade regulations. * Inventory Tracking: Maintain accurate records of incoming and outgoing stock and provide regular logistics status reports. Administrative Support: * Executive Assistance: Manage calendars, schedule meetings, and coordinate professional travel arrangements. * Office Operations: Handle general office tasks, including managing correspondence, ordering supplies, and maintaining digital filing systems. * Document Preparation: Draft and format professional emails, reports, and presentations in both English and Arabic. * Financial Admin: Assist with processing invoices, tracking expenses, and coordinating with the finance department for logistics\-related payments. Job Requirements: * Experience: Minimum 2–4 years of experience in a role that involves logistics, supply chain, or senior\-level office administration. * Technical Skills: Advanced proficiency in Microsoft Office (specifically Excel and Outlook) and experience with ERP or logistics tracking software. * Communication: Fluent in English (written and verbal); bilingual proficiency in Arabic is highly preferred for local and regional coordination. * Regulatory Knowledge: Solid understanding of Incoterms, shipping regulations, and customs procedures. * Soft Skills: Exceptional multitasking abilities, a high level of discretion, and the ability to work independently in a fast\-paced environment. * Education: Bachelor’s degree in Business Administration, Logistics, or a related field. Pay: QAR4,000\.00 \- QAR6,000\.00 per month Work Location: In person