Document Controller – Engineering & Projects Department

Description

Summary: The Document Controller will manage all project-related documentation, correspondence, and communications for the Engineering Department, ensuring proper organization and accessibility. Highlights: 1. Manage and maintain project documents for fit-out projects. 2. Coordinate document exchange with project teams, consultants, and clients. 3. Ensure documentation complies with company standards and project requirements. **Document Controller – Engineering \& Projects Department** **Company:** Maven Contracting and Services\- Interior Design \& Fit\-Out Contracting **Location:** Lusail **Department:** Engineering / Project Execution **Job Type:** Full\-Time **About Us** Mavn is a leading interior design and fit\-out execution company delivering high\-quality commercial and residential projects. We are seeking a detail\-oriented **Document Controller** to support our engineering team responsible for project execution, ensuring smooth documentation flow, organized correspondence, and efficient project record\-keeping. **Job Summary** The Document Controller will be responsible for managing all project\-related documentation, correspondence, and communications for the Engineering Department. This role ensures that all project files, emails, drawings, and reports are properly organized, tracked, archived, and easily accessible to the project execution team. **Key Responsibilities** * Manage, organize, and maintain all project documents (drawings, submittals, RFIs, transmittals, reports, and technical files) for ongoing fit\-out projects. * Handle incoming and outgoing project correspondence and emails on behalf of the engineering team. * Log, track, and distribute project documents according to company procedures and project timelines. * Maintain a structured filing system (digital and/or physical) for each project, ensuring version control and traceability. * Coordinate with site engineers, project managers, consultants, and clients to ensure timely exchange of documents and information. * Prepare and update document control logs (transmittal logs, RFI logs, submittal logs, correspondence logs). * Ensure all documentation complies with company standards and project requirements. * Follow up on pending approvals, responses, and outstanding correspondence. * Support the engineering team in preparing reports, meeting minutes, and project status updates. * Archive completed project documentation for future reference and audits. **Requirements** * Bachelor's degree or diploma in Engineering, Architecture, Business Administration, or related field. * Minimum \[2–3] years of experience as a Document Controller, preferably within fit\-out, construction, or interior design companies. * Strong knowledge of document control systems and procedures (experience with software such as Aconex, SharePoint, or similar is a plus). * Excellent organizational and multitasking skills with high attention to detail. * Strong written and verbal communication skills in English (Arabic is a plus). * Proficiency in Microsoft Office (Excel, Word, Outlook). * Ability to work effectively with engineering and site execution teams under tight deadlines. Pay: QAR1,158\.44 \- QAR9,434\.36 per month Work Location: In person