Document Controller

Description

Summary: The Document Controller manages engineering drawings, material submittals, and QA/QC documentation, ensuring compliance with ISO standards and project specifications for aluminum and glass facade projects. Highlights: 1. Manage documentation for aluminum and glass facade projects 2. Ensure compliance with ISO standards and project specifications 3. Support QA/QC documentation and maintain traceability Job Summary The Document Controller is responsible for managing the flow of engineering drawings, material submittals, and QA/QC documentation between the contractor, consultants, and clients. The role ensures compliance with ISO standards, project specifications, and quality requirements for aluminum and glass facade projects. Key Responsibilities **1\. Submittal Management:** * Track and log all technical submittals, material approvals (e.g., aluminum profiles, glass types, sealants, and hardware), and shop drawings. * Ensure submittals are reviewed, approved, and distributed in a timely manner. * Maintain accurate records of all material approvals and rejections. **2\. Document Tracking:** * Receive, register, distribute, and archive architectural, structural, and fabrication drawings. * Ensure all documents are updated to the latest revision and properly filed. * Control the issuance of documents to site teams, subcontractors, and consultants. **3\. Correspondence Management:** * Maintain detailed logs for: * **RFI** (Request for Information) * **Site Instructions** * **Official Emails and Letters** * Ensure all correspondence is properly recorded and easily retrievable. **4\. QA/QC Documentation Support:** * Assist the quality team in logging: * Material test reports * Inspection Requests (IR) * Non\-Conformance Reports (NCR) * Maintain traceability of quality documents throughout the project lifecycle. **5\. Reporting:** * Generate regular status reports on: * Pending approvals * Document submission and approval status * Project documentation milestones * Provide timely updates to project management. **6\. Record Keeping \& Archiving:** * Archive and close out completed project records. * Ensure all project documentation is complete and ready for handover. * Maintain both electronic and hard copy filing systems. Qualifications \& Requirements * Bachelor's degree or equivalent experience in administration, engineering, or a related field. * Minimum **3–5 years** of experience in document control, preferably in the construction, aluminum, or glass facade industry. * Proficiency in document management systems (e.g., Aconex, SharePoint, Procore). * Strong knowledge of ISO standards and document control procedures. * Excellent organizational and time management skills. * Attention to detail and accuracy. * Proficiency in MS Office (Word, Excel, Outlook). * Fluency in English (Arabic is an advantage). Key Competencies * Strong communication and coordination skills. * Ability to work under pressure and meet tight deadlines. * Problem\-solving and decision\-making abilities. * Team collaboration and stakeholder management. Please send your CV and cover letter to **\[hr@agrqatar.com]** with the subject line **"Application: Document Controller"**. Work Location: In person