Operations Executive Assistant

Description

Summary: Seeking an experienced and discreet Operations Executive Assistant to manage day-to-day operations and provide seamless administrative support to a distinguished principal. Highlights: 1. Exceptional opportunity in a high-trust environment 2. Support a distinguished member of the Qatari Royal Family 3. Play a critical role in managing executive operations **The Role** Guildhall Executive is supporting the confidential recruitment of an Operations Executive Assistant for the private office of a distinguished member of the Qatari Royal Family. This is an exceptional opportunity for an experienced Executive Assistant who thrives in a high\-trust environment and has the professionalism, discretion, and organizational skills required to support a senior principal. The successful candidate will play a critical role in managing day\-to\-day executive operations, coordinating schedules, handling confidential matters, and ensuring seamless administrative support across the private office. Key Responsibilities: * Manage the Principal's daily calendar, appointments, and executive schedule. * Coordinate meetings, correspondence, and confidential communications. * Arrange domestic and international travel, including flights, hotels, visas, and detailed itineraries. * Act as the first point of contact for internal and external stakeholders. * Prioritize incoming requests and ensure timely follow\-up on key actions. * Maintain confidential records, documents, and sensitive information with the highest level of discretion. * Prepare reports, presentations, meeting agendas, and executive documentation. * Coordinate with household staff, external service providers, and business associates when required. * Monitor ongoing priorities and ensure commitments are completed on schedule. * Handle ad hoc personal and business\-related administrative tasks for the Principal. * Maintain a highly organized executive office while supporting daily operational activities. **Requirements** * Bachelor's degree or equivalent professional experience. * Minimum 5–7 years of Executive Assistant, Personal Assistant, or Executive Office experience supporting senior executives, Chairpersons, CEOs, government officials, or private office principals. * Experience Previous experience within a Family Office, Royal Office, government institution, or executive office environment is highly desirable. * Professional fluency in both Arabic and English is highly preferred * Currently based in Qatar with valid residency or transferable visa. * Exceptional organizational and time\-management skills. * Strong interpersonal and communication abilities. * Advanced proficiency in Microsoft Office and digital productivity tools. * Absolute commitment to confidentiality, discretion, and professionalism. * Well\-presented, dependable, and capable of representing the Principal with the highest standards of etiquette. **About the company** Guildhall is the most respected HR \& Headhunting Consultancy in the MENA Region. With deep, extensive knowledge of HR \& Recruiting in the region, Guildhall has become a trusted partner of choice for candidates and clients. Starting from an exclusive recruitment agency in Dubai \- UAE, Guildhall has grown into an elite service with the ability to cover vacancies in across MENA and Asia\-pacific. Offering tailored Career Sessions and an innovative industry\-first membership program designed to save money on core services. Guildhall is the partner of choice.