MEP SALES COORDINATOR

Description

Summary: Coordinates and manages RFQs, quotations, and technical submittals for MEP materials, ensuring accurate documentation and communication. Highlights: 1. Manage RFQs, quotations, and technical submittals for MEP materials. 2. Coordinate communication between clients, suppliers, and internal teams. 3. Support sales engineers in tender submissions and client follow-ups. **Job Purpose:** To coordinate and manage the preparation of **RFQs, Quotations, and Technical Submittals** for MEP materials and systems, ensuring accurate documentation, timely responses to client inquiries, and smooth communication between clients, suppliers, and internal departments. **Key Responsibilities:** **1\. RFQ Management** * Receive, review, and log all RFQs from clients, consultants, and contractors. * Coordinate with suppliers and manufacturers to obtain the best possible pricing and technical offers. * Evaluate quotations from vendors and prepare comparative statements. * Ensure all RFQ responses are accurate, complete, and submitted before deadlines. **2\. Quotation Preparation** * Prepare and issue **commercial and technical quotations** as per project requirements. * Coordinate with the estimation and procurement teams to finalize costs and delivery terms. * Ensure all quotations are properly formatted, priced, and aligned with company standards. * Follow up with clients on submitted quotations and update the sales tracking sheet accordingly. **3\. Submittal Preparation** * Prepare **technical submittals**, data sheets, compliance statements, and material samples as required by clients or consultants. * Coordinate with suppliers to collect updated product catalogues, compliance certificates, and technical data. * Ensure all submittals are in line with project specifications and standards. * Track and record approval status of submitted materials and update project records. **4\. Coordination \& Communication** * Act as a central point of contact between clients, suppliers, and internal teams for all technical and commercial matters. * Support the sales engineers in tender submissions, documentation, and client follow\-ups. * Communicate delivery lead times, technical clarifications, and order progress updates to clients. * Maintain proper filing and documentation for all RFQs, quotations, and submittals. **5\. Reporting \& Administration** * Maintain and update logs for all **RFQs, quotations, submittals, purchase orders, and approvals**. * Prepare weekly and monthly sales activity reports. * Support invoice preparation and payment follow\-ups in coordination with accounts. **Qualifications \& Experience:** * Bachelor’s Degree or Diploma in **Mechanical/Electrical Engineering** or Business Administration. * **3–5 years of experience** in MEP Sales Coordination, preferably in a **Trading or Contracting** environment. * Strong understanding of **MEP systems, materials, and technical documentation.** * Proficient in **MS Office (Excel, Word, Outlook)** and ERP systems. * Excellent communication and organizational skills. **Key Skills:** * Expertise in preparing **technical submittals and quotations.** * Ability to handle multiple RFQs and submittals under tight deadlines. * Strong coordination between suppliers, clients, and internal departments. * Detail\-oriented with excellent follow\-up and documentation skills. Job Type: Full\-time Work Location: In person