Summary: Efficient and detail-oriented Tender Assistant to provide administrative support for departmental operations, processing RFQs and tenders, and maintaining relationships. Highlights: 1. Processes non-complex RFQs and supply tenders. 2. Provides administrative support for efficient departmental operations. 3. Maintains workplace and customer relationships with discretion. **TENDER ASSISTANT** **Objectives:** * Responsible for processing non\-complex RFQs, and supply tenders. * To provide administrative support to ensure efficient departmental operations. * The ideal candidate is efficient, detail\-oriented, and skilled in developing and maintaining workplace and customer relationships. **Main Responsibilities:** * Maintains physical and digital filing systems for all Tender and Contracts\-related documents. * Maintains all Tender and Contracts Databases. * Maintain Registers for Incoming and outgoing correspondence and Telephone Directory. * Maintain Registers for Tender Bonds and Manager’s Cheque (for Qatar and International). * Prepare, in coordination with the Procurement Department, all K\-tendering proposals. * Manage K\-tendering register. * Prepare Tender Queries and respond to Post Tender Clarifications. * Drafts and edits letters, reports, and other documents. * Responds to emails and other digital queries and correspondence. * Supplier and Vendor Registrations. * Schedules appointments, signs for incoming packages, and assist clients and other visitors. * Coordinate gate pass requirements for tender\-related activities. * Prepares meeting agendas and takes meeting minutes. * Operates and maintains office equipment, including printers, copiers, and fax machines. * Researches as requested and compiles and summarizes information for reports or presentations. * Works closely with other departmental staff and supports other colleagues as needed. * Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. * Ensures that deadlines are met and adapts to changing priorities. **Planning and Organizing** * Administrative support and input into the development of multiple concurrent quotes/proposals/tenders (submissions) and contracts. * Plan and manage own ongoing tasks and deliverables, as well as contributory efforts, prioritizing and reprioritizing as needed across multiple tenders. **Problem\-Solving** * Identify and secure appropriate support from colleagues to develop and submit quotes/tenders/proposals as required. **Qualifications** **General:** * Excellent communication and computer skills. * Ability to maintain consistently high standards when performing routine, repetitive administrative tasks. * Ability to manage a varied workload and work under pressure to produce high\-quality outputs to tight deadlines with shifting priorities. * Attention to detail with proofreading/editing and writing skills. * Experience of bid/tender/proposal development (preferable). * Some understanding of procurement strategies. **Educational:** Bachelor’s degree in business administration or engineering, or High School Diploma with relevant training, accompanied by at least 7 years of work experience in the field. **Work Experience:** At least 3 years of experience in a similar level role in the GCC. Job Type: Full\-time Pay: From QAR2,500\.00 per month Work Location: In person