Assistant Accountant – Accounts Payable

Description

Summary: The Assistant Accountant – Accounts Payable manages supplier invoices, processes payments, and maintains accurate financial records, ensuring timely settlement and supporting strong financial controls. Highlights: 1. Manage supplier invoices and process payments 2. Maintain accurate financial records and vendor information 3. Support financial reporting, reconciliation, and compliance Job Purpose The Assistant Accountant – Accounts Payable is responsible for managing supplier invoices, processing payments, maintaining accurate financial records, and ensuring all payables are settled in a timely and accurate manner. The role supports the Finance Department in maintaining strong financial controls and compliance with company policies and accounting standards. Key Responsibilities Accounts Payable Management * Receive, verify, and process supplier invoices and supporting documentation. * Match invoices with purchase orders, goods received notes, and approved contracts. * Ensure all invoices are properly authorized before processing. * Maintain an accurate and up\-to\-date accounts payable ledger. * Monitor payment due dates and prepare payment schedules. Vendor Management * Maintain supplier records and ensure vendor information is accurate and current. * Reconcile supplier statements and resolve discrepancies promptly. * Liaise with suppliers regarding invoice queries, payment status, and account reconciliations. * Build and maintain positive relationships with vendors and internal stakeholders. Financial Reporting \& Reconciliation * Perform monthly accounts payable reconciliations. * Assist in month\-end and year\-end closing activities. * Prepare reports on outstanding payables, aging analysis, and payment forecasts. * Support internal and external audit requirements by providing relevant documentation. Compliance \& Controls * Ensure compliance with company policies, financial procedures, and statutory requirements. * Maintain proper filing and documentation of all financial transactions. * Identify and report any discrepancies, duplicate payments, or irregular transactions. * Support continuous improvement of accounts payable processes and controls. General Finance Support * Assist with bank reconciliations and general accounting tasks when required. * Support the Finance Team in budgeting and cash flow monitoring activities. * Perform any other duties assigned by the Finance Manager or Senior Accountant. Qualifications * Bachelor's Degree or Diploma in Accounting, Finance, Commerce, or a related field. * Professional accounting certification (or pursuing one) is an advantage. Experience * Minimum 1–3 years of experience in Accounts Payable, Accounting, or Finance. * Experience in hospitality, catering, retail, FMCG, or a similar industry is preferred. * Experience working with ERP systems and accounting software. Knowledge \& Skills * Strong understanding of accounts payable processes and accounting principles. * Proficiency in Microsoft Excel and accounting software. * Strong numerical and analytical skills. * Excellent attention to detail and accuracy. * Good communication and interpersonal skills. * Ability to manage multiple tasks and meet deadlines. * High level of integrity and confidentiality. Pay: QAR3,500\.00 \- QAR4,000\.00 per month Work Location: In person