Procurement Officer – Facility Management & Property Maintenance

Description

Summary: The Procurement Officer manages all procurement activities for Facility Management and Property Maintenance, focusing on strategic sourcing, supplier negotiation, and contract administration. Highlights: 1. Lead procurement for Facility Management & Property Maintenance. 2. Manage supplier relationships, negotiations, and contracts. 3. Utilize ERP systems for efficient procurement processes. **Procurement Officer – Facility Management \& Property Maintenance** **Key Responsibilities** * Plan and execute all procurement activities related to Facility Management and Property Maintenance in accordance with the company's procurement policies and procedures. * Receive and review purchase requisitions to ensure alignment with operational requirements and approved budgets. * Prepare Requests for Quotation (RFQ) and Requests for Proposal (RFP), evaluate technical and commercial offers, and prepare bid evaluation and award recommendation reports. * Negotiate with suppliers and contractors to obtain the best commercial terms, including pricing, payment terms, delivery schedules, warranties, and after\-sales support. * Manage the procurement of maintenance materials and equipment, including HVAC systems, electrical supplies, plumbing materials, paints, construction materials, spare parts, tools, and maintenance equipment. * Manage procurement and contracting for Facility Management services, including cleaning, security, pest control, elevator maintenance, fire protection systems, generators, landscaping, and other operational services. * Prepare, administer, and monitor Annual Maintenance Contracts (AMC) and Service Level Agreements (SLA), ensuring suppliers and contractors comply with contractual obligations. * Evaluate, qualify, and develop suppliers and contractors while maintaining an up\-to\-date approved vendor database. * Follow up Purchase Orders (POs) through to final delivery and acceptance, ensuring all goods and services meet the required specifications and quality standards. * Coordinate closely with the Operations, Maintenance, and Engineering teams to identify technical requirements and ensure uninterrupted facility operations. * Monitor inventory levels of critical maintenance materials and spare parts and establish replenishment plans to avoid stock shortages. * Prepare annual procurement plans and contribute to budgeting for Facility Management procurement requirements. * Work effectively under pressure and as part of a multidisciplinary team. * Conduct market analysis and identify new suppliers and innovative procurement solutions to reduce costs and improve service quality. * Monitor supplier Key Performance Indicators (KPIs), including on\-time delivery, quality of products and services, responsiveness to emergency requests, and overall contract performance. * Prepare periodic procurement reports covering procurement activities, cost savings, contract status, supplier performance, and management updates. * Ensure compliance with the company's procurement policies, internal procedures, applicable regulations, and procurement best practices throughout all procurement and contracting activities. * Contribute to initiatives aimed at improving operational efficiency, optimizing procurement costs, and promoting sustainability within Facility Management operations. **Required Experience** * Minimum 5–7 years of experience in procurement, including at least 3 years in Facility Management or Property Maintenance procurement. * Proven experience in procuring maintenance materials and equipment, including HVAC systems, electrical supplies, plumbing materials, construction materials, and spare parts. * Solid experience in supplier and contractor management, commercial negotiations, contract administration, and Service Level Agreements (SLAs). * Experience in preparing and evaluating RFQs/RFPs, conducting technical and commercial bid evaluations, and managing contract award processes. * Strong knowledge of Annual Maintenance Contracts (AMC), service contracts, and supplier performance management. * Experience with ERP systems such as Odoo, Oracle, SAP, Microsoft Dynamics, or equivalent procurement platforms. * Advanced proficiency in Microsoft Excel, procurement reporting, and data analysis. * Good knowledge of the local market for Facility Management suppliers, contractors, and maintenance materials. * Previous experience in Facility Management companies, real estate developers, construction companies, hotels, hospitals, shopping malls, or commercial and residential towers is highly preferred. * Ability to work under pressure and efficiently manage urgent and emergency procurement requirements. * Relative educational certificate. Language: * Arabic (Required) Work Location: In person