Admin Secretary

Description

Summary: The Admin Secretary provides administrative and clerical support for efficient office operations, managing documentation, communication, and scheduling. Highlights: 1. Manage documentation, communication, and scheduling for office efficiency 2. Support daily administrative tasks and coordinate with stakeholders 3. Ensure confidentiality and perform general clerical duties **Job Summary:** The Admin Secretary will provide administrative and clerical support to ensure efficient office operations. The role involves managing documentation, coordinating communication, scheduling meetings, and supporting daily administrative tasks. **Key Responsibilities:** * Manage and organize office files, records, and documentation * Handle incoming calls, emails, and correspondence professionally * Schedule meetings, appointments, and maintain calendars * Prepare reports, presentations, and official documents * Coordinate with internal departments and external stakeholders * Maintain office supplies inventory and place orders when required * Assist in preparing letters, memos, and other administrative documents * Support onboarding documentation and HR\-related administrative tasks * Ensure confidentiality of sensitive information * Perform general clerical duties such as filing, photocopying, and data entry **Requirements:** * Bachelor’s degree or diploma in Business Administration or related field * 2–4 years of experience in an administrative or secretarial role * Valid QID * Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) * Strong organizational and multitasking skills * Excellent written and verbal communication skills * Professional attitude and ability to handle confidential information * Ability to work under pressure and meet deadlines **Preferred Skills:** * Experience in handling office coordination and document control * Knowledge of basic HR or PRO\-related processes (advantage) * Familiarity with office management systems and procedures Work Location: In person