Administrative Coordinator

Description

Summary: Seeking a highly organized and proactive Administrative Coordinator to ensure smooth daily office operations, managing scheduling, communication, data, and logistical support. Highlights: 1. Ensure smooth daily office operations with proactive administrative support. 2. Manage scheduling, communication, data, and logistical support. 3. Be the backbone of the department, handling diverse responsibilities. **Job Title:** Administrative Coordinator **Department:** Administration / Operations **Reports To:** Office Manager / Director of Operations **Employment Type:** Full\-Time / Exempt **Role Summary:** We are looking for a highly organized and proactive Administrative Coordinator to ensure the smooth daily operations of our office. In this role, you will act as the backbone of the department, handling scheduling, communication, data management, and logistical support. The ideal candidate is a problem\-solver with excellent communication skills who can manage multiple priorities without missing a detail. **Key Responsibilities:** * **Office Administration:** * Serve as the first point of contact for visitors and clients, managing front\-desk operations. * Maintain office supplies inventory, vendor relationships, and equipment maintenance. * Manage incoming and outgoing mail, packages, and deliveries. * **Scheduling \& Calendar Management:** * Coordinate complex calendars for management and departmental staff. * Schedule and organize meetings, including booking conference rooms, preparing agendas, and arranging catering. * **Communication:** * Draft, proofread, and distribute internal communications, memos, and emails. * Answer and direct phone calls professionally; manage the general email inbox. * **Document Management:** * Maintain digital and physical filing systems (contracts, HR documents, client files). * Prepare reports, presentations, and spreadsheets using the Microsoft Office Suite or Google Workspace. * **Event \& Travel Coordination:** * Arrange travel itineraries, accommodations, and transportation for staff. * Plan and execute company events, team\-building activities, and off\-site meetings. * **Project Support:** * Assist with special projects as assigned by senior leadership. * Track project timelines and deliverables to ensure deadlines are met. **Qualifications \& Skills:** * **Education:** High School Diploma required; Associate’s or Bachelor’s degree preferred. * **Experience:** 2–4 years of experience in an administrative or office support role. * **Technical Skills:** Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) or Google Workspace (Docs, Sheets, Calendar). Experience with project management software (Asana, Trello, Monday.com) is a plus. * **Soft Skills:** Exceptional organizational skills, attention to detail, ability to multitask, and professional written/verbal communication. * **Core Competencies:** Discretion, confidentiality, problem\-solving, and a "can\-do" attitude. Pay: QAR3,618\.98 \- QAR9,001\.80 per month Work Location: In person