Summary: Seeking a highly organized and proactive Executive Assistant to provide dedicated support to the CEO and senior leadership, excelling in a fast-paced environment. Highlights: 1. Support CEO and senior leadership team 2. Manage executive priorities and coordinate stakeholders 3. High level of professionalism and confidentiality We are seeking a highly organized, proactive, and discreet **Executive Assistant** to provide dedicated support to the Chief Executive Officer and senior leadership team. This role is ideal for a professional who excels in a fast\-paced environment, anticipates business needs, and ensures seamless executive operations. The successful candidate will play a critical role in managing executive priorities, coordinating internal and external stakeholders, and maintaining the highest level of professionalism and confidentiality. **Key Responsibilities** **Executive Calendar \& Time Management** * Manage the CEO's complex calendar, including scheduling, rescheduling, and resolving conflicts. * Prioritize appointments and protect executive focus time. * Coordinate meetings with internal teams, clients, suppliers, partners, and external stakeholders. * Arrange travel itineraries, accommodation, and logistics when required. **Executive Communication** * Manage and prioritize the CEO's inbox and correspondence. * Draft, edit, and proofread professional emails, reports, presentations, letters, and other business documents. * Serve as a key point of contact on behalf of the CEO with professionalism and discretion. * Communicate effectively with stakeholders in English; Arabic is an added advantage. **Meeting \& Project Coordination** * Prepare meeting agendas, briefing documents, and presentation materials. * Record meeting minutes, track action items, and ensure timely follow\-up. * Coordinate executive meetings, leadership sessions, board meetings, and company events. * Monitor progress of assigned tasks and ensure deadlines are achieved. **Administrative \& Operational Support** * Maintain confidential records, documents, and filing systems. * Support business projects, company initiatives, and special assignments. * Liaise with vendors, service providers, government authorities, and external partners as required. * Provide administrative and operational support to the CEO and leadership team. **Required Qualifications \& Experience** * Bachelor's degree in Business Administration or a related field is preferred. * Minimum **5 years of experience** as an Executive Assistant, Personal Assistant, or Executive Coordinator supporting C\-level executives. * Excellent written and verbal communication skills in English. * Arabic language skills are highly desirable. * Strong organizational, planning, and multitasking abilities. * Exceptional attention to detail with the ability to manage multiple priorities. * High level of integrity, professionalism, and confidentiality. * Proficiency in Microsoft Office Suite and Google Workspace. * Ability to work independently under pressure and meet tight deadlines. * Must be currently based in Qatar with a valid QID and transferable visa/NOC. **Preferred Experience** * Previous experience within Retail, FMCG, Hospitality, Food \& Beverage, or a fast\-paced startup environment. * Familiarity with project management and scheduling tools. * Experience coordinating with senior executives and cross\-functional teams. **Key Competencies** * Outstanding organizational and time management skills. * Strong problem\-solving and decision\-making abilities. * Excellent interpersonal and stakeholder management skills. * Proactive mindset with the ability to anticipate executive needs. * High degree of adaptability in a dynamic business environment. * Strong ownership, accountability, and follow\-through. Pay: QAR8,000\.00 \- QAR10,000\.00 per month Work Location: In person
Fatima Al-Kuwari
Indeed · HR
Fatima Al-Kuwari
Indeed · HR
