Summary: The Executive Assistant provides high-level administrative and coordination support to the Executive Director, ensuring efficient management of schedules, communications, and initiatives. Highlights: 1. High-level administrative and coordination support to the Executive Director 2. Ensures efficient management of schedules, meetings, and communications 3. Acts as a liaison between the Executive Director and internal departments **Please share your CV to careertran@gmail.com** **Job Description:** The Executive Assistant is responsible for providing high\-level administrative and coordination support to the Executive Director. This role ensures efficient management of the Executive Director’s schedule, meetings, communications, and follow\-ups with various divisions and departments. The Executive Assistant acts as a liaison between the Executive Director and internal departments to ensure timely execution of directives, smooth coordination of daily transactions, and monitoring of assigned tasks and initiatives. **Responsibilities:** **1\. Executive Schedule Management** * Manage and maintain the Executive Director’s daily calendar including meetings, appointments, and internal discussions. * Coordinate meeting schedules with department heads, managers, and external stakeholders. * Ensure meeting invitations, agendas, and supporting documents are prepared and circulated in advance. * Arrange and confirm meeting venues, logistics, and required resources. **2\. Meeting Coordination \& Documentation** * Prepare meeting agendas in coordination with the Executive Director. * Attend meetings when required and record minutes of meetings (MoM). * Distribute MoM to relevant departments and follow up on action points. * Track progress of assigned tasks and update the Executive Director regularly. **3\. Coordination with Divisions / Departments** * Act as a bridge between the Executive Director and all divisions and departments. * Communicate the Executive Director’s instructions, directives, and decisions to relevant teams. * Monitor and follow up on tasks assigned by the Executive Director to ensure timely completion. * Collect updates, reports, and feedback from departments for review by the Executive Director. **4\. Executive Communication Management** * Manage incoming and outgoing communications on behalf of the Executive Director. * Draft professional emails, memos, and internal communications as required. * Ensure proper documentation and filing of correspondence. * Handle confidential information with discretion and professionalism. **5\. Follow\-up \& Task Monitoring** * Maintain a tracker of tasks and initiatives assigned by the Executive Director. * Follow up with responsible departments on progress updates. * Prepare periodic status reports on pending and completed tasks. * Ensure deadlines and commitments are met across departments. **6\. Reporting \& Documentation Support** * Compile reports, presentations, and summaries for review by the Executive Director. * Collect operational updates and performance information from departments. * Maintain organized documentation of reports, meeting records, and executive directives. **7\. Administrative Support** * Coordinate travel arrangements, accommodation, and logistics for the Executive Director when required. * Organize internal executive meetings, leadership discussions, and strategic sessions. * Manage documentation, filing systems, and executive records. **8\. Confidential \& Strategic Support** * Handle sensitive and confidential matters with high integrity. * Support the Executive Director in coordinating strategic initiatives and special projects. * Assist in preparing presentations and documents for executive or board\-level meetings. **9\. Miscellaneous Tasks** * Support administrative and coordination activities of the Executive Office. * Assist in organizing corporate meetings, executive visits, or internal events as directed. * Perform other duties as assigned by the Executive Director. Job Types: Full\-time, Permanent Pay: QAR3,000\.00 \- QAR4,000\.00 per month Education: * Bachelor's (Preferred) Experience: * ADMIN: 3 years (Required) Language: * ENGLISH (Required)