Executive Secretary

Description

Summary: Seeking an experienced and professional Executive Secretary to provide comprehensive administrative and executive support to the Vice Chairman. Highlights: 1. Support a Vice Chairman in a dynamic executive environment 2. Engage with clients, consultants, and government authorities 3. Manage confidential executive-level correspondence and coordination We are seeking a highly experienced and professional **Executive Secretary** to provide comprehensive administrative and executive support to the Vice Chairman. The ideal candidate will have extensive experience in the **construction and engineering consultancy sector**, with the ability to manage executive\-level correspondence, coordination, and confidential matters efficiently. Key Responsibilities * Provide full secretarial and administrative support to the Vice Chairman. * Manage and maintain the Vice Chairman's calendar, appointments, meetings, and travel arrangements. * Prepare, draft, review, and manage correspondence, reports, presentations, and official documents. * Organize and coordinate meetings, including preparing agendas, recording minutes, and following up on action items. * Liaise with clients, consultants, contractors, government authorities, and internal departments on behalf of the Vice Chairman. * Maintain confidential records, files, contracts, and corporate documentation. * Monitor and follow up on key projects, deadlines, and executive directives. * Screen and prioritize incoming communications, emails, and telephone calls. * Coordinate executive visits, events, and business functions as required. * Ensure professional handling of sensitive and confidential information at all times. Qualifications \& Experience * Bachelor's degree in Business Administration, Management, or a related field. * Minimum **5–10 years of experience** as an Executive Secretary, Executive Assistant, or Personal Assistant supporting senior executives. * Proven experience within the **construction, engineering consultancy, project management, or contracting industry**. * Strong understanding of business correspondence, document control, and executive office operations. * Excellent organizational, planning, and multitasking abilities. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Experience preparing professional reports, presentations, and meeting minutes. Skills \& Competencies * Excellent verbal and written communication skills in **Arabic and English**. * Strong interpersonal and stakeholder management skills. * High level of professionalism, discretion, and confidentiality. * Ability to work under pressure and manage multiple priorities. * Strong attention to detail and problem\-solving skills. * Self\-motivated, proactive, and capable of working independently. Preferred Requirements * **Male Arab candidate preferred.** * Experience supporting C\-level executives, board members, or company owners. * Immediate availability or ability to join on short notice. Work Location: In person