HR Operations Specialist

Description

Summary: The HR Operations Specialist ensures efficient HR service delivery across the employee lifecycle, maintaining accurate data and compliance while coordinating key HR activities. Highlights: 1. Manage end-to-end HR operational processes and employee lifecycle changes. 2. Support monthly payroll processing and administration. 3. Maintain high accuracy and confidentiality of employee records in HR systems. **JOB PURPOSE:** The HR Operations Specialist is responsible for ensuring the efficient delivery of day\-to\-day HR services and processes across the employee lifecycle, while maintaining accurate HR data and ensuring compliance with company policies and applicable regulations. The role coordinates key HR activities including payroll, performance management, and HR policy implementation, and provides comprehensive administrative support to enhance operational efficiency and employee engagement. This includes maintaining employee files and contracts, ensuring all employees are accurately recorded in HR systems, preparing payroll inputs and end\-of\-service documentation, and supporting employee relations matters in a timely and professional manner. **Description HR Operations \& Employee Lifecycle** ▪ Manage end\-to\-end HR operational processes including onboarding, offboarding, transfers, and employee lifecycle changes ▪ Maintain and update employee records in HR systems with high accuracy and confidentiality ▪ Handle employee requests related to HR policies, letters, and documentation ▪ Ensure compliance with applicable law and internal HR policy ▪ Coordinate visa processing, renewals, and government\-related documentation where applicable ▪ Support HR audits, compliance checks, and reporting requirements. **Payroll Support \& Administration** ▪ Support monthly payroll processing by ensuring accuracy of employee data, attendance, leave records, and deductions ▪ Coordinate with Finance/HR team to validate payroll inputs and resolve discrepancies ▪ Prepare payroll\-related reports, reconciliation sheets, and monthly summaries ▪ Ensure timely updates of salary changes, allowances, and end\-of\-service benefits in the system. ▪ Assist in resolving employee payroll queries in a timely and accurate manner. **HR Policies \& Compliance** ▪ Support development, updating, and implementation of HR policies and procedures. ▪ Monitor compliance with internal policies and applicable law requirements ▪ Assist in policy audits and recommend improvements to HR processes. **HR Administration \& Document Management** ▪ Prepare and manage employment contracts, offer letters, salary certificates, warning letters, and other HR documentation. ▪ Maintain structured digital and physical filing systems for employee records. ▪ Ensure proper document control, versioning, and confidentiality of HR records ▪ Manage archiving of employee files in line with retention policies and audit requirements ▪ Ensure all HR documentation is complete, accurate, and compliant with internal standards HRIS / ERP System Management. ▪ Maintain employee data in ERP system. ▪ Ensure timely updates of employee changes, job movements, and organizational structures ▪ Support system troubleshooting, data validation, and HR system reporting ▪ Generate HR reports and dashboards for management review ▪ Ensure data integrity across all HR systems and interfaces. **Performance Management Support** ▪ Support annual and mid\-year performance review cycles ▪ Coordinate KPI setting, performance appraisal timelines, and documentation ▪ Monitor completion of performance evaluations across departments ▪ Support managers and employees with system guidance and process queries ▪ Assist in performance reporting and calibration processes. **Context, Work Environment \& Decision\- Making Authority:** ▪ Participates in the execution of MCQ's comprehensive long\-term business strategy. Responsible for contributing to meeting strategic goals and objectives within functional areas. ▪ Operates under the mandates authorized by the Manager HR, ensuring all organizational activities are managed with high standards of oversight and reporting, thus upholding accountability and transparency. **Qualifications, Experience, \& Skills:** ▪ Minimum Qualifications: Bachelor’s degree in Human Resources, Business Administration, or related field ▪ Minimum Experience: 5\+ years of experience in similar roles Required Competencies Functional Competencies ▪ HR administration \& operations ▪ Payroll coordination \& data validation ▪ ERP systems management ▪ Document control \& records management ▪ HR policy implementation \& compliance. Performance management support ▪ Data management \& reporting **Behavioral Competencies** Effective team player Proactive, flexible, adaptable, and able to work under pressure \- High professional ethics and ability to handle confidential information discretely. \- Problem solving and coordination **Salary : 12000 QAR (Full Package)** Work Location: In person