Administrative Assistant

Description

Summary: This role involves comprehensive procurement, logistics, and administrative support for yard operations, focusing on supplier coordination, goods receiving, and record management. Highlights: 1. Opportunity in procurement, logistics, and operations administration 2. Engage with supplier coordination and inventory management 3. Utilize advanced Excel skills for data management and analysis Location: Doha, QA Company: PERI Qatar LLC **What you'll do on a typical day:** ------------------------------------ ### **Procurement \& Supplier Coordination** * Source and obtain quotations from suppliers for yard\-related materials, services, and equipment. * Prepare supplier comparison sheets, evaluating pricing, lead times, and commercial terms to support procurement decisions. * Create and process Purchase Orders (POs), ensuring compliance with company procurement policies and approval workflows. * Review supplier shipping documents and verify compliance with PO and contractual requirements before authorizing shipment release. ### **Logistics \& Goods Receiving** * Prepare and manage shipping, export, and import documentation related to yard operations. * Receive and inspect incoming goods, verifying quantities, quality, and condition against purchase orders and delivery documentation. * Identify and report discrepancies, shortages, or damaged items, coordinating corrective actions with suppliers where necessary. ### **Administrative \& Operational Support** * Maintain and regularly update customer price lists, ensuring accurate and current pricing information is available to the sales team. * Prepare and maintain accurate timesheets for yard employees as well as hired or rented equipment. * Provide administrative support to the Yard Manager, including correspondence, filing, scheduling, and record management. * Maintain well\-organized physical and digital records to support audit, compliance, and operational requirements. **What you'll need to be successful:** -------------------------------------- ### **Experience \& Knowledge** * 1 to 3 years of experience in procurement, logistics, operations administration, or warehouse/yard management. * Previous experience within the construction, formwork, scaffolding, or related industrial sectors is highly desirable. * Familiarity with procurement processes, supplier management, purchase orders, and shipping documentation. ### **Skills \& Competencies** * Advanced proficiency in Microsoft Excel, including data management, comparison sheets, and basic formulas. * Good command of written and spoken English. * Strong organizational and time\-management skills, with the ability to handle multiple recurring administrative processes while meeting deadlines. * High level of accuracy and attention to detail. * Ability to work independently while maintaining effective communication with internal and external stakeholders. * Trustworthy and professional when handling confidential commercial, pricing, and supplier information. Apply online **peri.com/career** **PERI Group** **Formwork Scaffolding Engineering** Recruiting Team