Purchasing Coordinator

Description

Summary: The Purchasing Coordinator oversees procurement, supplier management, and inventory coordination to ensure cost-effective supply and compliance within an organization. Highlights: 1. Coordinate procurement for timely, cost-effective supply of goods and services 2. Maintain supplier relationships and ensure procurement compliance 3. Support cost-saving initiatives and continuous improvement **Purchasing Coordinator — Job Description** Overview Coordinate procurement activities to ensure timely, cost\-effective supply of goods and services while maintaining supplier relationships and procurement compliance. **Key Responsibilities** * Process purchase requisitions and raise/issue purchase orders; manage approval workflows and ensure accurate documentation. * Source suppliers, obtain and compare quotes, and recommend vendors based on price, quality, lead time, and risk. * Maintain supplier relationships; negotiate terms, monitor lead times, and resolve delivery or quality issues. * Track order status, expedite overdue deliveries, and coordinate logistics with suppliers, carriers, and internal teams. * Monitor inventory levels and collaborate with inventory/warehouse teams to prevent stockouts and excess stock. * Reconcile goods received with POs and invoices; assist accounts payable with purchase invoice discrepancies. * Maintain and update procurement records, vendor catalogs, contracts, and supplier performance data. * Support RFQ/RFP processes, prepare evaluation materials, and participate in tender assessments. * Ensure compliance with procurement policies, contract terms, and regulatory requirements. * Generate regular purchasing reports and KPIs (spend, lead time, savings, supplier performance). * Support cost\-saving initiatives and continuous improvement in procurement processes. * Use ERP/P2P systems to manage purchasing workflows and ensure accurate master\-data maintenance. * Coordinate with stakeholders (operations, production, finance, QA) to align purchasing with business needs. * Assist with supplier onboarding, KYC documentation, and periodic supplier audits. **Required Qualifications** * Associate’s or Bachelor’s degree in Business, Supply Chain, Procurement, or related field, or equivalent experience. * 1–3 years experience in purchasing, procurement, or supply chain coordination (adjustable by level). * Familiarity with purchase\-to\-pay (P2P) cycles, inventory management, and supplier management. * Experience with ERP or procurement systems (e.g., SAP, Oracle, NetSuite, Coupa) preferred. * Strong Excel skills and comfort with basic data analysis. * Good negotiation, communication, organisational, and time\-management skills. * Attention to detail and ability to handle multiple priorities under deadlines. **Preferred** * Certification: CIPS, CPM, or equivalent. * Experience in industry\-specific procurement (manufacturing, healthcare, construction, retail). * Knowledge of import/export procedures, Incoterms, and customs documentation. * Familiarity with contract management and vendor performance frameworks. * Experience with e\-procurement tools, supplier portals, and basic sourcing analysis. Pay: QAR44\.99 \- QAR97\.10 per hour Work Location: In person