Administrative Assistant

Description

Summary: Seeking an Administrative Assistant to provide comprehensive administrative and secretarial support, manage communications, coordinate meetings, and maintain office organization. Highlights: 1. Provide administrative support to Management and Executive Assistant 2. Coordinate meetings and manage office communications 3. Maintain organized records and ensure confidentiality * Answer, screen, and direct incoming telephone calls, take messages, and greet visitors in a professional manner. * Provide administrative support to Management and the Executive Assistant, including handling correspondence, preparing documents, and coordinating day\-to\-day activities. * Coordinate meetings by scheduling appointments, preparing meeting venues, distributing agendas, and assisting with meeting documentation. * Receive, sort, and distribute incoming mail, courier deliveries, and other documents to the appropriate personnel or departments. * Prepare purchase requisitions for office supplies and coordinate with the Procurement Department to ensure timely delivery. * Perform general administrative duties, including photocopying, scanning, printing, filing, and maintaining organized records and confidential documents. * Prepare and send emails, letters, reports, and other business correspondence as required. * Maintain accurate and up\-to\-date filing systems and ensure the confidentiality of executive and company information. * Ensure the reception and executive office areas are well\-organized and maintained in accordance with company housekeeping and safety standards. * Perform other administrative and job\-related duties as assigned by the Immediate Superior or Management from time to time. **Requirements:** * Bachelor's degree or Diploma in Business Administration, Office Administration, Management, or a related field. * Minimum of **2–3 years** of experience as an Administrative Assistant, Executive Assistant, Receptionist, or in a similar administrative role. * Proficient in **Microsoft Office Suite** (Word, Excel, PowerPoint, and Outlook) with strong document preparation and organizational skills. * Excellent verbal and written communication skills in **English**; Arabic is an advantage. * Strong organizational, time management, and multitasking skills, with the ability to prioritize tasks and meet deadlines. * Demonstrates professionalism, integrity, and the ability to maintain strict confidentiality when handling sensitive information. * Strong interpersonal skills with a customer\-service mindset and the ability to work effectively with senior management, employees, and external stakeholders. Pay: Up to QAR4,500\.00 per month Work Location: In person