Project Coordinator-Document Controller-Flooring

Description

Summary: Seeking an experienced, highly organized Project Coordinator / Document Controller to manage project documentation, tenders, and communication for flooring projects. Highlights: 1. Opportunity to work with a growing and established company. 2. Exposure to major commercial and construction projects. 3. Professional development and career growth opportunities. **Project Coordinator / Document Controller – Flooring Projects** Location: Qatar Surfaces Furnishings is a leading flooring and interior solutions company serving commercial, hospitality, residential, and institutional projects. With a strong portfolio of flooring solutions including carpets, vinyl, LVT, SPC, wooden flooring, rubber flooring, raised access flooring, and other specialist floor finishes, we are expanding our project team in Qatar. We are looking for an experienced, highly organized and detail\-oriented \***Project Coordinator / Document Controller**\* to support our Flooring Projects Division. The successful candidate will be responsible for coordinating project documentation, tenders, BOQs, material submittals, approvals, drawings, and day\-to\-day communication between clients, consultants, contractors, suppliers, and our internal sales and project teams. **Key Responsibilities** Project Coordination \& Documentation * Coordinate and maintain complete project files from tender stage through project completion. * Prepare, organize and track project correspondence, submissions, approvals, instructions, and other project documentation. * \*Maintain proper document registers and ensure all documents are updated and easily accessible. * Coordinate with sales, estimation, procurement, project and accounts teams to ensure smooth project execution. * Monitor project deadlines, submission dates, approvals and outstanding actions. * Tendering \& BOQ * Review tender documents, specifications, drawings and scope of work. * Prepare and coordinate \*BOQs, quotations, tender submissions and commercial documentation. * Review quantities and specifications and identify discrepancies or missing information. * Coordinate with the estimation and sales teams to obtain pricing, technical information and other tender requirements. * Assist in preparing tender clarifications and responses. * **Material Submittals \& Approvals** * Prepare and submit material submittals, samples, technical data sheets, product specifications and compliance documents. * Coordinate with suppliers and manufacturers to obtain technical documents, certificates and product information. * Maintain material submittal and approval registers. * Follow up with consultants and clients on pending approvals and ensure revisions are addressed promptly. * Track approved materials and ensure project teams are working with the latest approved specifications. * **Drawings \& Technical Coordination** * Read and understand \*AutoCAD drawings, flooring layouts, specifications and construction drawings\*. * Coordinate flooring requirements, quantities, layouts and technical information with the project team. * Assist in identifying discrepancies between drawings, BOQs and specifications. * Coordinate drawing revisions and maintain proper revision records. * **Client, Consultant \& Contractor Coordination** * Coordinate professionally with clients, consultants, main contractors, subcontractors and suppliers. * Follow up on RFIs, material approvals, samples, site requirements, delivery schedules and other project matters. * Ensure timely communication of project updates and outstanding requirements to the relevant teams. * Attend meetings when required and prepare meeting minutes and action trackers. * **Sales \& Project Support** * Provide day\-to\-day administrative and coordination support to the Flooring Projects/Sales team. * Maintain project opportunity and order status reports. * Track project milestones, order status, material requirements and delivery schedules. * Assist the sales/project team in ensuring that project deadlines and client requirements are met. * **Reporting** * Maintain accurate project trackers, document registers and approval logs. * Prepare weekly and monthly project status reports for management. * Highlight delays, pending approvals, commercial issues and other potential project risks. **Requirements** * Bachelor’s degree\* in Engineering, Business Administration, Construction Management or a related field. * 5–10 years of relevant experience\* in project coordination, document control, tendering or project sales support. * Experience in the \*flooring, fit\-out, interior, construction or building materials industry\* is strongly preferred. * Good understanding of \*BOQs, tender documents, specifications, material submittals and approval processes\*. * Ability to \*read and understand AutoCAD drawings and flooring layouts\*. * Strong knowledge of MS Office, particularly \*Excel, Word and PowerPoint\*. * Excellent organizational and document management skills. * Strong follow\-up skills and ability to manage multiple projects and deadlines simultaneously. * Excellent written and verbal communication skills. * Ability to coordinate effectively with clients, consultants, contractors, suppliers and internal departments. * Ability to work independently and under pressure in a fast\-paced project environment. * Good attention to detail and a strong sense of responsibility. **Preferred Experience** * Candidates with experience in \*commercial flooring, fit\-out projects, hospitality projects, offices, healthcare, retail or large\-scale construction projects\* will be preferred. * Knowledge of flooring products such as \*carpet, carpet tiles, vinyl, LVT, SPC, rubber flooring, wooden flooring and raised access flooring\* will be an advantage. * **What We Offer** * Competitive salary and benefits package. * Opportunity to work with a growing and established flooring and interiors company. * Exposure to major commercial and construction projects. * Professional development and career growth opportunities. * A dynamic and collaborative working environment. Interested candidates are invited to apply with their updated CV, clearly highlighting their relevant project coordination, document control, tendering and flooring/fit\-out experience. Pay: QAR5,000\.00 \- QAR7,000\.00 per month Work Location: In person