Summary: Seeking a Technical Documentation Assistant skilled in document control, contractor coordination, and industrial maintenance support, utilizing SharePoint and TDM systems. Highlights: 1. Support large-scale industrial maintenance activities 2. Ensure compliance and manage documentation workflows 3. Experience in Oil & Gas or Petrochemical industry preferred Technical Documentation Assistant with experience in turnaround section operations, document control, and contractor coordination. Skilled in SharePoint, Technical Document Management Systems, and HSEQ, with a strong ability to manage documentation workflows, ensure compliance, and support large\-scale industrial maintenance activities. **Responsibilities and Tasks:*** Provide administrative and operational support as directed by the Head of Turnaround Section and Contract Coordinator. * Maintain and manage the Turnaround Section correspondence log, ensuring all communications with Contractors are properly recorded, tracked, and closed without backlog. * Maintain and manage the Turnaround Section internal correspondence log, ensuring all communications within turnaround section are properly recorded, tracked, and closed without backlog. * Coordinate with Head of Turnaround to schedule periodic section meetings, record minutes of meetings and track all section KPI / training/safety records. * Retrieve and provide technical documents, standards, and references . * Coordinate with lump\-sum contractors and manage administrative activities including preparation of Minutes of Meeting (MOM) and verification of submitted documents. * Utilize SharePoint and other document management systems to support workflow processes, ensuring effective document control, maintenance, and quality compliance. * Process and issue various gate pass requests (manpower, materials, vehicles, etc.) through the HSEQ Portal. * Initiate, monitor, and track validity of requests related to porta cabins, tool containers, and other contractor requirements. * Ensure strict confidentiality of sensitive documents, follow approval protocols prior to any information sharing. * Coordinate with Facilities \& Services Section to maintain office stationery supplies required for Turnaround Section. * Maintain overall housekeeping and organization within the Turnaround Section. **Qualification:*** Should have a Technical Diploma/Graduate or equivalent and shall be physically strong, dynamic and enthusiastic. * Excellent communication of English (speaking \& writing) is a must. * Minimum 5 years’ direct and relevant experience as Technical Documentation Assistant in a Document Control function, preferably working within an Oil \& Gas or Petrochemical industry.
Fatima Al-Kuwari
Indeed · HR
Fatima Al-Kuwari
Indeed · HR
