HR Assistant

Description

Summary: A Human Resources Assistant provides administrative support, focusing on employee records, communication, and various HR and administrative duties. Highlights: 1. Maintains HR files and records according to legal and company policies 2. Establishes effective communication and coordination with personnel 3. Assists with complex and general administrative duties A human resources assistant performs administrative tasks and focuses closely on an organization's employees. They might be responsible for coordinating a welcome event for new employees or organizing an end\-of\-the\-work\-year event for a certain department within an organization. At any scale, the HR assistant's main purpose is to collect and organize personnel records. With good knowledge of the computer, communication and data entry skills, human resources assistants are able to assist with both complex and general administrative duties, allowing their superiors more time to carry out their managerial tasks. 1\. Ensures that human resource files and records are maintained in accordance with legal requirements and Company policies and procedures. 2\. Assumes responsibility for establishing and maintaining effective communication, coordination, and working relations with Company personnel and with management. 3\. Preparing the data base for the employees and entering it into the system (HRMS) to maintain proper record of their employee details. 4\. Providing the staffs with establishment ID’s cards and commission cards with regular updates. 5\. For new staffs need to follow up with the joining procedures such as arranging for company orientation, meeting up of top management personnel’s, IT formalities, provision of company uniforms, briefing with Showroom managers, providing of joining form and entering of staffs details on HR system. 6\. Provide reports on shortage and excess report of staffs to the GM team for proper ratification of Department/section of the new employee. 7\. Assisting the new employees to the floor and handing them to the responsible manager at the respected level/department. 8\. Updating attendance, shifts forms (temporary and permanent), manual attendance sheet, daily absent report, preparation of attendance discrepancy on weekly basis and distributing to personnel’s. 9\. Checking the schedule for the managers, purchasers and supervisors in coordination with the management. 10\. Receiving and updating the request for vacations, emergency leaves, extensions after the approval from the respected managers and the GM team. 11\. Preparation of leave salary, allowances or advances for the employees as per their request. 12\. Handling and completing rejoining for employees after vacation according to company procedures. 13\. Answering of telephonic queries and official queries of employees within the company in regard to any HR or management activity. 14\. To be the part of preparing and submitting the required reports for processing of payroll. Skills and Abilities:  Knowledge of principles, practices and standards of human resources administration in one or more functional area.  Knowledge of company policies and regulations in assigned area.  Skill in both oral and written communication.  Problem analysis and resolution skills. Pay: QAR2,250\.00 \- QAR2,500\.00 per month Work Location: In person