Technical Assistant

Description

Summary: Seeking a multi-skilled Technical Assistant to provide comprehensive executive and personnel support, including intricate scheduling, travel arrangements, and document management, within a dynamic environment. Highlights: 1. Manage professional scheduling and complex calendar for senior executives 2. Oversee personnel travel, onboarding, and administrative support 3. Ensure confidentiality and efficient document control Category: Oil and Gas Industry: Oil \& Gas City/Country: Doha, Qatar Location: Doha We are looking for a **Technical Assistant**for one of our clients with the following details: **Start Date: September 2026** **Duration: 31\-Dec\-2027** **Location: Doha, Qatar** **Work status: Residential, Single** QUALIFICATIONS \& EXPERIENCE * Professional Experience (number of years) : 10 * Experience within Project : (number of years) : 5 * Diploma or high certificate is required. * Multi skilled competencies * Co\-ordinated approach to resolving problems in a timely manner * Working knowledge of document \& data control * Fluent in English * Good interpersonal and communication skills * Strong time\-management skills and the ability to organize and coordinate multiple tasks simultaneously. * Ability to work under pressure with minimal supervision * Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge * Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems ACTIVITIES **Executive Support:** * Promote and comply with the applicable safety instruction and Company HSE procedures in all activities. * Carry out work in compliance with the Company values and policies, relevant laws and regulations, agreed Company priorities and objectives, Company standards and procedures and good industry practices. * Treat all information obtained during the course of the work with confidentiality. * Manage professional scheduling for Head of Department or E\&C manager, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics. * Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives. **Personnel management:** * Manage, coordinate, and arrange department's travel and travel\-related activities, including hotel booking, transportation, and meal coordination. * Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database * Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business * Organize team communications and plan events, both internally and offsite * Personnel Leave Management * Manage onboarding of new joiners and offboarding of departing employees. Main Master List records. * Book and follow contractors newcomer onboarding process including: * + Incident Free training with NOC training Dept/HR + PPE request + IS request (User Access, Software/Hardware arrangements) * Handle Employee expense claims. * Request and follow up E\&C contractor the resources assignment to fulfill manning plan provided by Construction coordinator. * Confirm with contractor all assigned resources have their certificates up to date. * Ensure proper communication with contractor to ensure timely mobilization of personnel. * Manage mobilization and field movement of 300\-400 pax personnel. * Request and follow up E\&C contractor the resources assignment to fulfill manning plan provided by Construction coordinator. * Confirm with contractor all assigned resources have their certificates up to date. * Ensure proper communication with contractor to ensure Personnel mobilization * Manage onshore training assignment for offshore personnel (TRF, communication with their relative company for hotel booking, transportation). * Office/desks arrangement for E\&C employees. * Coordinate and follow up all General Services requests for E\&C. * E\&C Intranet page publications / updates * Office/desks arrangement for E\&C employees. * Coordinate and follow up all General Services requests for E\&C. **Document Management:** * Input, or make sure that all technical documents are entered into MANASA data base and follow them up and when needed review the workflow. * Control and expedite regularly overdue documents or comments * Carry out the distribution of all technical documents * Prepare Adhoc reports, presentation to Head of Department as and when requested.