Summary: Seeking a highly organized and proactive Executive Assistant to support the CEO and coordinate company events and daily business activities. Highlights: 1. Manage CEO's schedule, meetings, appointments, and follow-ups. 2. Plan and organize various company events and corporate functions. 3. Proactive, independent, detail-oriented, and solution-focused. **Job Title: Executive Assistant to the CEO \& Events Coordinator** We are looking for a highly organized, proactive, and reliable Executive Assistant to support the CEO and assist with the coordination of company events and day\-to\-day business activities. **Key Responsibilities:** * Manage the CEO’s schedule, meetings, appointments, reminders, and follow\-ups. * Coordinate internal and external meetings and prepare any required documents. * Plan and organize events, pop\-ups, catering projects, brand activations, and corporate functions. * Communicate with suppliers, venues, contractors, and other service providers. * Request and compare quotations, negotiate when required, and follow up until completion. * Maintain organized records of quotations, invoices, agreements, contacts, and event details. * Prepare event timelines, checklists, budgets, and progress updates. * Coordinate between management, staff, suppliers, and external partners. * Anticipate requirements, identify potential problems, and propose solutions before they affect operations. * Ensure that all assigned tasks are completed accurately, professionally, and within the required deadlines. * Maintain strict confidentiality regarding company and management information. **Requirements:** * Previous experience as an Executive Assistant, Personal Assistant, Events Coordinator, or in a similar role. * Excellent English communication skills, both written and spoken. * Strong organizational, multitasking, and follow\-up skills. * Confident when communicating and negotiating with suppliers. * Proactive and capable of working independently without constant supervision. * Detail\-oriented, responsible, and solution\-focused. * Proficient in Microsoft Office, Google Workspace, email, and document management. * Experience in hospitality, F\&B, events, or retail is preferred. * Must be flexible and available to support events when required. **The ideal candidate:** The ideal candidate does not wait for continuous instructions. She takes initiative, follows every task from beginning to completion, keeps management updated, and ensures that no deadline, supplier request, or important detail is overlooked. Pay: QAR4,000\.00 \- QAR5,000\.00 per month Work Location: In person
Fatima Al-Kuwari
Indeed · HR
Fatima Al-Kuwari
Indeed · HR
