Project Document Controller

Description

Summary: Seeking an experienced Project Document Controller to manage and control project documentation for engineering, construction, and fit-out projects, ensuring smooth information flow. Highlights: 1. Manage and organize all project documents with approved procedures. 2. Maintain strict version and revision control for project documents. 3. Support continuous improvement of project document management procedures. **Project Document Controller** **Location:** Doha, Qatar **Employment Type:** Full\-Time **Candidate Eligibility:** Local candidates currently residing in Qatar **About the Role** We are seeking an experienced Project Document Controller to manage and control project documentation for engineering, construction, and fit\-out projects. The role will be responsible for maintaining accurate document records, controlling revisions, managing document workflows, coordinating technical submissions, and ensuring the smooth flow of information between project stakeholders. **Key Responsibilities** * Manage and organize all project documents in accordance with approved document control procedures. * Register, classify, distribute, and archive correspondence, drawings, reports, and technical documents. * Maintain accurate document numbering and filing systems. * Manage the submission, review, approval, and distribution of Submittals, Drawings, RFIs, Reports, and other project documents. * Maintain strict version and revision control and ensure teams use the latest approved documents. * Coordinate with design teams, consultants, contractors, and project personnel to ensure effective document flow. * Maintain document logs and monitor document status, including Submitted, Approved, Rejected, and Returned documents. * Manage official correspondence, letters, transmittals, and document distribution. * Retrieve and provide project documents and information efficiently when required. * Ensure confidentiality, security, and proper access control of project documentation. * Prepare periodic document control reports highlighting document status, pending actions, and delays. * Support internal and external audits by providing required records and documentation. * Manage digital document systems such as Aconex, SharePoint, EDMS, or equivalent platforms. * Support the implementation and continuous improvement of project document management procedures. **Qualifications \& Experience** * Diploma or Bachelor’s degree in Business Administration, Information Systems, or a related field. * Graduate qualifications related to Project Management or Engineering are preferred. * Certification in Document Control or Information Management is advantageous. * Training or certification in Aconex, SharePoint, EDMS, or equivalent document management systems is preferred. * 5–8\+ years of experience in document control/document management. * Proven experience within engineering, construction, or fit\-out projects. * Hands\-on experience using Electronic Document Management Systems (EDMS). * Experience handling engineering drawings, technical documents, submittals, RFIs, and project correspondence. * Strong ability to manage large volumes of documentation accurately and efficiently. * Experience supporting multiple projects or multidisciplinary teams is preferred. * Qatar or GCC project experience is preferred. * Good understanding of project document procedures and workflows. **Skills \& Competencies** * Strong document control and records management skills. * Excellent knowledge of EDMS and electronic document workflows. * Strong understanding of document numbering, revision control, transmittals, and document registers. * Excellent organizational skills and attention to detail. * Strong proficiency in Microsoft Office, particularly Excel and Word. * Ability to work under pressure and manage multiple priorities. * Strong coordination and communication skills with consultants, contractors, and project teams. * Good problem\-solving and follow\-up abilities. * Fluent in Arabic and English with strong written and verbal communication skills. **Ready to Join Our Team?** If you have proven expertise in Project Document Control, EDMS, engineering/construction documentation, document workflows, revision control, and project coordination, we'd love to hear from you. Apply through Indeed or email your updated CV to careers@ariaholding.com. Education: * Bachelor's (Required) Experience: * document control / document management: 5 years (Required) License/Certification: * Document Control or Information Management (Required) Location: * Doha (Required) Work Location: In person