DC ( Document controller)

Description

Summary: The Admin Document Controller (Piping Fabrication) manages administrative and technical documentation in a piping fabrication workshop, ensuring proper control and compliance. Highlights: 1. Manage administrative and technical documentation in piping fabrication 2. Ensure proper control of fabrication documents and workshop records 3. Coordinate with various departments for document updates and compliance Job Description: DC **Role Summary** The Admin Document Controller (Piping Fabrication) is responsible for managing administrative and technical documentation in a piping fabrication workshop. This role ensures proper control of fabrication documents, workshop records, and administrative files while supporting daily operations, coordination, and compliance requirements. **Key Responsibilities1\. Document Control – Fabrication \& Technical** * Maintain and control all workshop\-related documents, including: * Isometric drawings, spool drawings, GA drawings * Material Take\-Offs (MTO) * Welding logs/Weld maps * Material traceability records (Heat numbers, MTCs) * NDT reports (RT, UT, PT, MT) * WPS, PQR, welder qualifications * Track revisions of IFC drawings and ensure the workshop uses only latest revisions. * Maintain updated drawing registers and spool status logs. **2\. Administrative Documentation** * Manage workshop administrative documents including: * Attendance sheets * Daily production reports (DPR) * Timesheets / overtime sheets * Equipment \& tool registers * Material request forms and delivery notes * Prepare and maintain correspondence, reports, memos, and internal communication. **3\. Coordination \& Communication** * Coordinate with engineering, QA/QC, planning, procurement, and workshop supervisors for document updates. * Follow up on pending approvals, reports, or documentation from various departments. * Assist in preparing documentation required for clients, auditors, and inspectors. **4\. Documentation Systems** * Maintain both electronic and physical filing systems for fabrication and admin documents. * Upload and update documents in DMS (Aconex, SharePoint, or internal EDMS). * Ensure proper indexing, sorting, and archiving of workshop documents. **5\. Quality \& Compliance** * Ensure all fabrication documents follow project specifications and industry standards (ASME, API, ISO). * Assist QA/QC with preparation of welding documentation packages, test packs, and client handover dossiers. * Maintain confidentiality and secure handling of sensitive technical documents. **Key Skills \& Competencies** * Strong knowledge of piping fabrication documentation * Familiarity with workshop processes (fabrication, welding, NDT, testing) * Ability to read/interpret basic engineering drawings (isometrics/piping diagrams) * Excellent organizational and filing skills * Proficiency in MS Office (Excel, Word, PowerPoint) * Experience with DMS (SharePoint, Aconex, EDMS) * Effective communication and coordination skills * Strong attention to detail and accuracy **Qualifications** * Diploma or Bachelor's degree in Administration, Mechanical Engineering, or related field. * **2–5 years of experience as Admin DC in a piping fabrication workshop (preferred).** * Knowledge of ASME B31\.3, piping materials, welding documentation, and fabrication workflow is a strong advantage. * Strong administrative and record\-keeping background. Job Type: Full\-time