HR/L&D Coordinator

Description

Summary: The HR & L&D Coordinator supports Human Resources and Learning & Development activities, serving as a central point of coordination for various HR and L&D processes. Highlights: 1. Coordinate daily HR and L&D activities across the organization. 2. Support recruitment, onboarding, training, and HR administration. 3. Maintain accurate employee records and ensure compliance. The HR \& Learning \& Development (L\&D) Coordinator is responsible for coordinating and supporting Human Resources and Learning \& Development activities across the organization. The role serves as the central point of coordination between HR, department heads, employees, candidates, training providers, and external stakeholders to ensure the smooth execution of recruitment, onboarding, training, attendance management, HR administration, and employee record management processes. Key Responsibilities 1\. HR Administration \& Coordination * Coordinate daily HR activities and provide administrative support to the HR Department. * Maintain accurate and updated employee records, both physical and electronic. * Ensure all employee information is accurately maintained within the HRMS. * Assist in preparing HR reports, presentations, letters, and employee\-related documentation. * Coordinate employee onboarding, induction, and orientation programs. * Assist employees with HR\-related requests, forms, certificates, and documentation. * Monitor and follow up on probation evaluations and employee confirmations. * Coordinate HR activities across all departments and ensure timely follow\-up on pending actions. 2\. Recruitment Coordination * Coordinate interview schedules between candidates, hiring managers, and department heads. * Communicate with shortlisted candidates regarding interview schedules, assessments, recruitment progress, and hiring decisions. * Maintain recruitment trackers and candidate databases. * Maintain recruitment records and ensure compliance with recruitment procedures. 3\. Learning \& Development Coordination * Coordinate all internal and external training programs across the organization. * Schedule training sessions, workshops, and employee development activities. * Liaise with training providers, facilitators, and department heads regarding training requirements. * Prepare annual and monthly training schedules and calendars. * Track employee participation and training completion status. * Coordinate mandatory compliance training and refresher programs. * Assist in identifying training needs and development opportunities. 4\. Training Records \& Compliance * Maintain comprehensive and updated training records for all employees. * Ensure training attendance records, evaluations, and certificates are properly documented and filed. * Generate monthly, quarterly, and annual training reports. * Monitor training compliance requirements and certification renewal dates. * Maintain training documentation required for audits, certifications, and compliance inspections. * Ensure training records are updated in the HRMS and other relevant systems. 5\. Attendance \& HRMS Management * Update and verify daily attendance records. * Monitor attendance discrepancies and coordinate corrections with department heads. * Ensure employee leave, attendance, shift schedules, and time records are accurately reflected in the HRMS. * Generate attendance reports and manpower reports as required. * Support payroll preparation through accurate attendance verification. * Coordinate with departments to ensure timely submission of attendance\-related information. 6\. Reporting \& Documentation * Prepare weekly and monthly HR and L\&D reports. * Maintain department trackers for recruitment, training, attendance, and employee records. * Ensure proper filing and document control practices are followed. * Support internal and external audits related to HR and training documentation. * Prepare manpower, recruitment, training, and attendance dashboards for management review. * Ensure all HR documentation is maintained in accordance with company policies and legal requirements. Qualifications \& Experience * Bachelor's Degree in Human Resources, Business Administration, Psychology, or a related field. * Minimum 2–4 years of experience in HR Administration, Recruitment Coordination, Training Coordination, or a similar role. * Experience working with HRMS systems. * Knowledge of recruitment processes, employee records management, attendance administration, and training coordination. * GCC experience is preferred. Skills \& Competencies * Strong organizational and coordination skills. * Excellent communication and interpersonal skills. * Ability to manage multiple tasks and deadlines effectively. * Strong attention to detail and accuracy. * Proficiency in Microsoft Office applications (Excel, Word, PowerPoint). * Experience using HRMS and Learning Management Systems (LMS) is an advantage. * Strong follow\-up and stakeholder management skills. * Ability to maintain confidentiality and handle sensitive information professionally. * Good report preparation and documentation skills. Key Performance Indicators (KPIs) * Recruitment coordination turnaround time. * Time\-to\-fill vacancies. * Training completion and attendance rates. * Accuracy of employee records and HRMS data. * Attendance record accuracy. * Timeliness of HR and L\&D reporting. * Onboarding completion timelines. * Training documentation compliance rate. * Audit compliance and documentation accuracy. Pay: QAR5,000\.00 \- QAR5,500\.00 per month Education: * Bachelor's (Required) Experience: * L\&D: 2 years (Required) Work Location: In person