Accounts cum Admin

Description

Summary: Handles day-to-day accounting, financial record keeping, customer service, sales support, procurement, inventory, and administrative duties to ensure smooth business operations. Highlights: 1. Manage comprehensive accounting activities and financial record keeping. 2. Engage in customer service, sales support, and product promotion. 3. Coordinate procurement, inventory, and administrative tasks. Handle day\-to\-day accounting activities and maintain accurate financial records. Record sales, purchases, receipts, payments, journal entries, and other accounting transactions. Prepare invoices, tax invoices, credit notes, debit notes, payment vouchers, receipt vouchers, and journal vouchers. Maintain Accounts Receivable (AR) and Accounts Payable (AP), and follow up on outstanding customer payments. Process supplier invoices, coordinate vendor payments, and reconcile customer, supplier, and bank accounts. Maintain petty cash and assist with month\-end/year\-end closing, financial reporting, and audit documentation. Attend to walk\-in customers, respond to inquiries, and provide excellent customer service. Promote company products and services and assist in achieving showroom sales targets. Prepare customer quotations, Proforma Invoices (PI), Sales Orders (SO), Purchase Orders (PO), Delivery Notes (DN), and related sales documents. Follow up on quotations, customer approvals, sales orders, and deliveries. Source products from approved suppliers, obtain competitive quotations, negotiate pricing, and coordinate procurement activities. Prepare Purchase Requests (PR), Purchase Orders (PO), and maintain procurement and supplier records. Monitor inventory levels, record stock movements, conduct stock verification, and assist with inventory audits. Maintain and control company documents, including quotations, purchase orders, invoices, contracts, delivery notes, customer files, and supplier records. Ensure proper filing, document control, confidentiality, and record management. Prepare daily, weekly, and monthly reports related to sales, accounts, procurement, inventory, and operations. Coordinate with the Sales, Accounts, Procurement, Warehouse, and Technical departments to ensure smooth business operations. Maintain office administrative records, stationery, and general office documentation. Ensure compliance with company policies, procedures, and quality standards. Perform any other duties assigned by Management as required. Work Location: In person