Summary: The Document Controller – Procurement maintains, organizes, and controls all procurement-related documents and records, supporting the Procurement Department in a construction or contracting environment. Highlights: 1. Opportunity in a construction or contracting environment 2. Focus on procurement document control and coordination 3. Key role in managing PRs, RFQs, POs, and supplier documentation **Job Summary** The Document Controller – Procurement is responsible for maintaining, organizing, and controlling all procurement\-related documents and records. The position will support the Procurement Department by coordinating purchase requests, RFQs, quotations, purchase orders, supplier documentation, delivery records, invoices, and other procurement correspondence. The ideal candidate should have experience in **document control and procurement within a construction or contracting environment**, with strong knowledge of Microsoft Excel, ERP systems, supplier coordination, and procurement documentation. **Key Responsibilities:** * Maintain and organize procurement documents and records in both electronic and physical filing systems. * Maintain proper document numbering, tracking, filing, and archiving systems. * Ensure all documents are properly updated and easily retrievable. * Maintain procurement document registers and trackers. * Control revisions and ensure the latest versions of documents are available to concerned departments. * Maintain confidentiality of commercial and procurement documents. * Prepare and submit regular document status reports to management. * Ensure procurement documentation is complete and properly approved before processing. * Support internal and external audits by providing required documents. * Receive and process **Purchase Requisitions (PRs)** from project and operational departments. * Prepare and issue **Requests for Quotations (RFQs)** to approved suppliers and subcontractors. * Collect and maintain supplier quotations and commercial offers. * Prepare quotation comparison sheets for management review. * Follow up with suppliers regarding quotations, technical submissions, prices, delivery schedules, and payment terms. * Prepare and process **Purchase Orders (POs)** after obtaining the required approvals. * Maintain an updated Purchase Order register. * Follow up on pending purchase orders and delivery schedules. * Coordinate with suppliers regarding delivery status and required documentation. * Maintain records of delivery notes, invoices, purchase orders, and material receiving documents. * Coordinate with Accounts regarding supplier invoices and payment documentation. * Maintain supplier and subcontractor records and supporting documents. * Assist in obtaining and updating supplier registration documents, company profiles, certificates, and other required records. * Monitor pending procurement requests and provide regular status updates. * Coordinate with Project Managers, Engineers, Site Teams, Stores, and Procurement personnel regarding material requirements. * Maintain project\-wise procurement records. * Track procurement status for **materials, equipment, tools, spare parts, and consumables**. * Follow up on long\-lead materials and critical project requirements. * Maintain procurement schedules and delivery trackers. * Coordinate with Stores regarding material deliveries and supporting documents. * Assist in monitoring procurement against project requirements and deadlines. **Preferred Candidate Profile** * **3–5\+ years of experience** in Document Control and Procurement. * Previous experience in a **Construction \& Contracting Company** is strongly preferred. * Good knowledge of **PR, RFQ, quotation comparison, PO, delivery note, and invoice processes**. * Strong **MS Excel** skills. * Experience with ERP/procurement systems. * Good English communication skills; Arabic is an Mandatory. * Qatar/GCC experience is preferred. * Transferable QID and immediate availability are advantageous. Work Location: In person
Fatima Al-Kuwari
Indeed · HR
Fatima Al-Kuwari
Indeed · HR
