Procurement Specialist

Description

Summary: Manage the entire procurement cycle from requisitions to delivery, ensuring compliance and continuous improvement of procedures. Highlights: 1. Manage the full procurement cycle, from requisitions to final delivery 2. Negotiate with suppliers for best prices and value 3. Coordinate with diverse departments to align procurement activities **Job Responsibilities** * Manage and oversee the entire procurement cycle, from receiving purchase requisitions to final delivery and closing purchase orders, in accordance with approved procurement policies and procedures. * Receive and review purchase requisitions, ensuring technical specifications are complete, budgets are available, and all required approvals have been obtained. * Prepare Requests for Quotation (RFQ) and Requests for Proposal (RFP), receive and evaluate supplier quotations, conduct technical and commercial analyses, prepare comparison sheets, and recommend supplier awards. * Negotiate with suppliers to secure the best prices, delivery terms, payment conditions, warranties, and overall value for money. * Issue purchase orders, prepare contracts, and monitor contract execution with suppliers through to final delivery and acceptance. * Coordinate with technical, finance, logistics, and project departments to ensure procurement activities are executed according to project plans and timelines. * Monitor shipping, transportation, and customs clearance activities when required, ensuring timely delivery of goods. * Manage supplier contracts and agreements, ensuring compliance with contractual terms, conditions, and delivery schedules. * Identify, evaluate, and qualify new suppliers, maintain the supplier database, and conduct periodic supplier performance evaluations. * Conduct market research, monitor price trends, and identify suitable alternative products or suppliers when necessary. * Prepare periodic procurement reports covering contracts, purchase order status, supplier performance, and achieved cost savings. * Contribute to the continuous improvement of procurement procedures and operational efficiency. * Ensure compliance with procurement policies, governance standards, and applicable regulations. * Perform any other related duties assigned by the direct manager. **Education** * Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Logistics, or any related field. **Required Experience** * Minimum **3–5 years** of experience in procurement, operations, or supply chain management. * Proven experience in managing the full procurement cycle, including preparing RFQs/RFPs, evaluating bids, and negotiating with suppliers. * Experience in managing purchase orders and contracts through to final delivery and procurement closure. * Ability to manage multiple procurement activities simultaneously while effectively prioritizing workloads. * Good knowledge of shipping, logistics, and import/export procedures is considered an advantage. * Proficiency in Microsoft Office applications, particularly **Microsoft Excel**, with practical experience using ERP systems such as **Odoo, SAP, Oracle**, or equivalent. * Excellent command of the English language, both written and spoken. * Strong communication, negotiation, problem\-solving, and organizational skills, with the ability to work effectively under pressure. * Previous experience in **trading companies, logistics, international projects, humanitarian organizations, or facilities management** is preferred. Pay: From QAR6,000\.00 per month Work Location: In person