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Summary: Seeking an Administrative Assistant to provide comprehensive secretarial and administrative support, manage documentation, coordinate events, and assist with PR systems. Highlights: 1. Support senior management with administrative and secretarial tasks 2. Coordinate official visits, events, and manage correspondence 3. Assist with PR workflows, reporting, and system improvements Key Responsibilities: * Administrative \& Secretarial Support * Manage the Head of Department’s calendar, appointments, and meeting logistics (rooms, invites, agendas, and required materials). * Prepare meeting minutes, track action items, and follow up with internal stakeholders to ensure timely completion. * Correspondence \& Documentation * Draft, format, and route official correspondence (letters, memos, emails) and maintain accurate records and reference files. * Manage incoming/outgoing correspondence, document registration, and archiving in line with confidentiality and retention requirements. * Prepare administrative reports, summaries, and briefing packs for management review as requested * Coordinate office needs (supplies, filing systems, forms/templates) and support continuous improvement of administrative workflows. * PR Systems Follow\-up \& Reporting * Follow up on assigned PR systems, monitoring tools, and databases; ensure data is updated, organized, and accessible for reporting purposes. * **Provide administrative/technical support on PR workflows (templates, forms, approvals routing) and coordinate with IT or vendors for access issues and system related requests.** * Collect and maintain PR metrics (e.g., events, announcements, protocol/operations activities) and prepare periodic dashboards and reports for management review. * **Recommend administrative improvements to reporting, documentation, and system usage; support basic user guidance/training on agreed PR tools and best practices when requested.** * Protocol \& Event Coordination **Support protocol arrangements for official visits and events, including invitations, guest lists, seating plans, approvals routing, and coordination with internal teams and service providers (venues, transport, hospitality) as assigned.** **Qualifications \& Experience:** * Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field. * **Minimum 3–5 years of experience in an administrative assistant/secretary role, preferably supporting senior management.** * Experience coordinating meetings, official correspondence, and protocol/event logistics is an advantage. * **Strong organization, prioritization, and attention to detail.** * Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and document management practices; familiarity with PR monitoring/reporting tools is an advantage **High level of professionalism, discretion, and ability to handle confidential information.** * Strong written and verbal communication skills for internal coordination; may communicate with external parties (vendors/partners) when required and authorized, without media\-facing/content production responsibilities. Experience: * similar role : 4 years (Required) License/Certification: * Qatar ID (Required) Work Location: In person
