Secretary

Description

Summary: Seeking a highly organized and proactive Executive Secretary & Personal Assistant to the Chairman to provide comprehensive executive and administrative support and manage office operations. Highlights: 1. Provide comprehensive executive and administrative support to the Chairman 2. Manage day-to-day administrative operations of the Chairman’s Office 3. Coordinate personal and household administrative matters with discretion **Executive Secretary \& Personal Assistant to the Chairman** **Company:** Al Khlood Real Estate Development **Location:** Qatar **Job Summary** Al Khlood Real Estate Development is seeking a highly organised, professional, and proactive **Executive Secretary \& Personal Assistant to the Chairman**. The successful candidate will provide comprehensive executive and administrative support to the Chairman while managing the day\-to\-day administrative operations of the Chairman’s Office. The role also includes coordinating selected personal and household administrative matters, requiring exceptional organisational skills, discretion, confidentiality, and the ability to manage multiple priorities efficiently. **Key Responsibilities** **Executive \& Corporate Support** * Manage the Chairman’s calendar, appointments, meetings, and daily schedule. * Handle all incoming calls, emails, correspondence, and official communications. * Prepare reports, presentations, letters, meeting agendas, and minutes. * Coordinate with government authorities, consultants, contractors, clients, suppliers, and business partners. * Follow up on management decisions and ensure timely completion of assigned tasks. * Organise and maintain confidential corporate records and executive files. * Arrange business travel, accommodation, transportation, and meeting logistics. * Support the day\-to\-day operations of the Chairman’s Office. **Personal Executive Support** * Coordinate the Chairman’s personal appointments and travel arrangements. * Manage selected personal administrative matters with complete confidentiality. * Coordinate household\-related administrative tasks, including maintenance, service providers, utilities, and other logistics when required. * Liaise with drivers, domestic staff, and external service providers when necessary. * Assist in organising family events, reservations, and personal schedules when requested. * Ensure all personal and business commitments are well organised and executed efficiently. **Requirements** * Bachelor’s degree in Business Administration, Management, Office Administration, or a related field. A Master’s degree is an advantage. * Minimum **5 years** of experience as an Executive Secretary, Executive Assistant, or Personal Assistant to senior executives or business owners. * Excellent command of English (spoken and written). Arabic is an advantage. * Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint). * Excellent organisational, communication, and time management skills. * Strong problem\-solving ability and attention to detail. * High level of professionalism, integrity, and discretion. * Ability to manage multiple priorities while maintaining strict confidentiality. * Professional appearance and excellent interpersonal skills. **Preferred Qualities** * Experience supporting CEOs, Chairmen, or entrepreneurs. * Strong follow\-up skills with minimal supervision. * Ability to anticipate needs and take initiative. * Flexible, dependable, and committed to maintaining the highest standards of professionalism and confidentiality. Pay: QAR4,000\.00 \- QAR6,000\.00 per month Work Location: In person