Admin Specialist (Female) 1 year extendable contract, Qatar

Description

Summary: The Admin Specialist provides comprehensive administrative and operational support to business functions, ensuring efficient office operations and high-quality support services. Highlights: 1. Opportunity to enhance operational efficiency and maintain compliance 2. Engage in vendor management and logistics coordination 3. Support SAP-based administrative processes Hiring Admin Specialist (Female) for 1\-year extendable contract, Qatar **Job Summary** The Admin Specialist is responsible for providing comprehensive administrative and operational support to business functions, ensuring efficient office operations and high\-quality support services. The role focuses on improving operational efficiency, maintaining compliance, coordinating logistics, managing vendors, and supporting SAP\-based administrative processes. **Qualifications** · Bachelor's degree in Business Administration or an equivalent discipline. · Minimum 10 years of experience in administrative support or administration specialist roles. · Minimum 5 years of experience working in a multinational company (MNC). · Working knowledge of SAP, including Material Master, Purchase Requisitions (PR), Purchase Orders (PO), and invoice/payment processes. · Advanced proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook. **Core Competencies** · Office Administration and Vendor Management · Executive Administration and Business Support · Logistics Coordination · ERP (SAP) Operations – Material Master, PR/PO, Invoice \& Payment Processing · Budget Monitoring and Cost Control · Internal Controls and Compliance · Documentation and Records Management · Planning, Coordination, and Communication · Time Management and Organizational Skills **Key Responsibilities** · Provide day\-to\-day administrative support to business functions and leadership. · Manage office stationery procurement, inventory, distribution, tracking, and reporting. · Coordinate travel arrangements, accommodation bookings, and related logistics. · Prepare reports, presentations, correspondence, and organizational documents. · Documentation \& Records Management · Compile, verify, analyze, and present information for management reporting. · Transportation \& Logistics Coordination · Maintain logistics records and prepare periodic reports. · Training \& Vendor Management · Coordinate mandatory training programs and medical examinations with external service providers for onshore and offshore personnel mobilization. · Arrange OMFC medical cards and related documentation. · Track employee training records, gate pass validity, and certification expiry dates, and coordinate timely renewals. · Coordinate Safety Induction and Permit to Work (PTW) training sessions. · Liaise with external vendors to ensure timely and quality service delivery. · Compliance \& Executive Support · Serve as the primary point of contact for administrative enquiries via phone and email. · Prioritize requests and respond appropriately based on urgency. · Provide confidential administrative support to management and business leaders. · Ensure compliance with company policies, internal controls, and administrative procedures. · Facility Coordination · Coordinate with Integrated Facility Management, Country Administration, and Human Resources on office and facility\-related matters. · Support workplace maintenance and operational requirements. · Organize internal and external business events, meetings, workshops, and conferences. · Coordinate travel, accommodation, visitor arrangements, conference registrations, and event logistics. · Support Material Master creation and maintenance in SAP. · Create and process Purchase Requisitions (PRs) and support Purchase Order (PO) activities. · Coordinate bank guarantee documentation and processing. · Manage facility utility documentation, including energy bill administration. · Support invoice verification and payment coordination. Job Types: Full\-time, Contract Application Question(s): * Notice period / time require to join ? * Are you in Qatar with valid QID? * Are you able to manage Food, accommodation and transport by yourself ? * Are you interested for 1 year extendable project ? * Do you have experience in SAP? Work Location: In person