Purchasing Officer

Description

Summary: Seeking a proactive Purchasing Officer to manage sourcing, procurement, and logistics of coffee beans, cafe materials, and F&B supplies, ensuring timely delivery and smooth operations. Highlights: 1. Manage sourcing, procurement, and logistics of coffee beans and F&B supplies 2. Build and maintain strong relationships with global suppliers 3. Identify cost-saving opportunities and manage inventory **Job Title:** Purchasing Officer – Coffee Beans \& F\&B Supplies **Position Summary:** We are seeking a proactive and detail\-oriented **Purchasing Officer** to manage sourcing, procurement, and logistics of coffee beans, cafe materials, and related F\&B supplies. The role involves supplier coordination, shipment follow\-ups, cost management, and ensuring timely delivery to support smooth coffee shop operations and supply chain for our associated companies. **Key Responsibilities:** **1\. Procurement \& Sourcing** * Identify and evaluate local and international suppliers of **coffee beans, ingredients, and cafe materials**. * Request quotations, compare prices, quality, and delivery timelines. * Negotiate contracts, pricing, and payment terms with suppliers. * Place purchase orders (POs) and follow up for timely approvals. **2\. Vendor \& Supplier Management** * Build and maintain strong relationships with coffee bean exporters, roasters, and other suppliers. * Monitor supplier performance regarding **quality, reliability, pricing, and shipment timelines**. * Resolve issues related to delays, shortages, or quality concerns. * Identify backup suppliers for critical items to prevent disruptions. **3\. Shipping \& Logistics Coordination** * Coordinate with suppliers, shipping agents, and customs for timely delivery of imported coffee beans and materials. * Track shipments, manage documentation, and ensure compliance with import regulations. * Work closely with warehouse and operations teams to ensure smooth receiving and storage of goods. **4\. Cost Control \& Budgeting** * Ensure all purchases align with approved budgets. * Identify cost\-saving opportunities while maintaining product quality. * Prepare cost comparison and procurement reports for management. **5\. Inventory Coordination** * Monitor stock levels of coffee beans, ingredients, and cafe materials. * Ensure timely replenishment to avoid shortages and overstocking. * Support operational teams in planning inventory for all coffee shops and related outlets. **6\. Documentation \& Compliance** * Maintain accurate procurement records, shipping documents, and supplier contracts. * Ensure compliance with company procurement policies and relevant import/export regulations. * Prepare monthly procurement and shipment reports and assist during audits. **Qualifications:** * Bachelor’s degree in Business Administration, Supply Chain, or related field. * 2–5 years of experience in **procurement or purchasing, preferably in F\&B, coffee, or import/export operations**. * Strong negotiation, analytical, and communication skills. * Proficiency in Microsoft Excel and ERP systems. * Knowledge of shipping logistics, customs clearance, and supplier coordination. Job Type: Full\-time Pay: Up to QAR5,000\.00 per month