Administrative Assistant - Arabic

Description

Job Title: Administrative Assistant \- Arabic **Location:** Qatar Job Overview We are looking to hire a detail\-oriented and proactive **Administrative Assistant** to join our esteemed organization. The ideal candidate will provide comprehensive administrative and documentation support to operations, engineering, and management teams, ensuring compliance with internal procedures, client requirements, and local regulations. **Key Responsibilities** * Follow FGS\-QA/QC documents, procedures, and standards, and maintain accurate records * Coordinate and communicate internally with Section Engineers and relevant departments * Print, scan, distribute, upload, and archive documents in accordance with QU procedures * Collect, register, and manage all technical documents (drawings, specifications, prints) in the Shareholder system * Review, update, and control documents related to maintenance, construction, and quality assurance * Ensure personnel are informed of updated document versions and provide guidance on document access * Handle and maintain records across multiple departments and sections * Maintain strict confidentiality of sensitive and official documents * Draft professional official letters and correspondence related to construction, facilities management, and maintenance * Translate official documents, contracts, letters, and reports accurately between Arabic and English * Prepare, review, and manage official correspondence in both Arabic and English * Liaise with and follow up on documentation with government bodies and authorities (ministries, municipalities, regulatory entities) * Coordinate submissions, approvals, renewals, permits, licenses, and official records * Maintain organized records of all correspondence, approvals, and government transactions * Support operations and management teams with administrative coordination, reporting, and documentation * Assist in preparing reports, presentations, and operational updates * Ensure all documentation complies with local regulations, client requirements, and company standards * Perform other administrative and operational duties as assigned by management **Education \& Experience** * Minimum three (3\) years’ experience in Administrator * Must be full time Graduate from recognized college/ University or equivalent qualification * Candidate must also have excellent communication skills and proficient use of Microsoft Office applications (Word, excel, power point etc.), Internet browsing/searching, data transferring, making reports with good formatting…etc. * Proven experience in an administrative or operations coordination role (facility management experience is an advantage) * Proficient in MS Office (Word, Excel, Outlook) * Ability to work under pressure and manage multiple tasks * Strong communication and interpersonal skills * Attention to detail and problem\-solving ability * Strong organizational and time\-management skills * Proficiency in **Arabic and English** (spoken and written) Job Type: Full\-time Application Question(s): * How many years of experience do you have in an Administrative Assistant or Administrator role? * Are you proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)? * Do you have experience drafting official letters, reports, or correspondence in Arabic and English? * Are you fluent in both Arabic and English (spoken and written)? * What is your Notice Period ? * What is your Current Salary ? * What is your Expected Salary ?