Administration Coordinator

Description

Summary: The Administrative Coordinator provides comprehensive administrative and operational support, coordinating office activities and ensuring efficient departmental functioning. Highlights: 1. Support management and departmental operations 2. Maintain organized administrative systems 3. Coordinate office activities and schedules Job Title: Administrative CoordinatorJob Summary The Administrative Coordinator is responsible for providing administrative and operational support to ensure the efficient functioning of the department. This role coordinates office activities, maintains records, supports management, assists employees, and ensures that administrative processes are completed accurately and on time. Key Responsibilities * Coordinate daily administrative operations and office activities. * Provide administrative support to management and department staff. * Maintain and organize physical and electronic filing systems. * Prepare correspondence, reports, presentations, and meeting minutes. * Schedule meetings, appointments, and coordinate calendars. * Handle incoming calls, emails, and correspondence professionally. * Monitor office supplies and coordinate procurement when required. * Assist in preparing purchase requests, expense reports, and invoices. * Coordinate travel arrangements, accommodation, and transportation when necessary. * Maintain employee records and support HR\-related administrative tasks. * Coordinate onboarding documentation for new employees. * Liaise with internal departments and external vendors. * Track deadlines and ensure timely completion of administrative tasks. * Ensure compliance with company policies and administrative procedures. * Support departmental projects and perform other duties as assigned. Qualifications * Bachelor's degree in Business Administration, Management, or a related field. * 2–5 years of experience in an administrative or coordination role. * Experience in HR or office administration is an advantage. Skills \& Competencies * Excellent organizational and time management skills. * Strong communication and interpersonal skills. * Ability to prioritize multiple tasks and meet deadlines. * High level of accuracy and attention to detail. * Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). * Experience with ERP systems (SAP, Oracle, or similar) is an advantage. * Ability to maintain confidentiality and handle sensitive information. * Strong problem\-solving and coordination skills. * Professional attitude with a customer\-service mindset. Language: * Do you speak Arabic? (Required) * Do you speak English? (Preferred) Work Location: In person