Summary: ECCO Gulf Majorel Qatar is seeking a detail-oriented Document Controller to manage, organize, and ensure the accuracy and integrity of company documents. Highlights: 1. Crucial role in managing and organizing company documents 2. Work closely with various departments to maintain efficiency 3. Opportunity to ensure compliance with internal standards **Job Description** ECCO Gulf Majorel Qatar is seeking an experienced Document Controller to join our dynamic team in Qatar. As a Document Controller, you will play a crucial role in managing and organizing company documents, ensuring their accuracy, quality, and integrity. You will work closely with various departments to maintain a systematic and efficient document control process. This position requires a detail\-oriented professional who can handle sensitive information with discretion and efficiency. * Maintain and control all operational documents including SOPs, scripts, policies, reports, and client communicationsز * Receive, review, and submit all documentation to the appropriate departments in a timely manner. * Utilize document management systems and software to organize, track, and distribute documents across the organization. * Support project teams during the planning and implementation phases by providing accurate and updated documentation. * Prepare and maintain periodic reports, performance summaries, and documentation logs. * Verify the accuracy, completeness, and validity of all documents prior to submission or distribution. * Ensure all documents are submitted within established deadlines and comply with organizational quality standards. * Archive physical and electronic records, including scanning, photocopying, uploading, and cataloguing files. * Maintain a secure and organized document storage system to prevent loss, damage, or unauthorized access. * Develop and maintain document templates, file structures, and database models to improve efficiency and consistency. * Conduct document audits to ensure precision, compliance, and adherence to organizational policies. * Record minutes of meetings (MOM) and participate in meetings, workshops, and training sessions as required. * Retrieve and return files to relevant employees, clients, or departments upon request. * Manage document entry, scanning, and filing processes accurately and efficiently. * Respond promptly to document requests and ensure proper flow, distribution, and delivery of materials within and outside the department. * Identify and report any discrepancies, errors, or issues related to document control and storage. * Update and maintain the organization’s document and record management systems regularly. * Enforce document security protocols and access control measures. * Provide guidance and support to staff on document management procedures and best practices. * Coordinate with Team Leaders, QA, and Management to update documents based on process changes or client requirementsز * Ensure compliance with internal standards (e.g., COPC, ISO) and client documentation requirements * Support audit readiness by maintaining accurate and complete documentation records * Prepare documentation for internal or external audits. * Perform other related duties and responsibilities as assigned. **Required Profile** We are looking for an experienced professional with a strong background in document management and control. The ideal candidate will possess the following skills and qualifications: * Bachelor’s degree Business management, IT, or relevant field. * Proven **3 \-5** years of experience as a Document Controller or in a similar role. * Demonstrated excellence in organizing tasks and communicating effectively across all levels of the organization. * Strong ability to interact professionally and provide exceptional service to clients and colleagues. * Proficiency in word processing software and spreadsheet programs. * Knowledge of database systems and file organization. * Strong computer skills. * Proficiency in Microsoft Office applications (Word, Excel, Outlook). * Intermediate proficiency in **Power BI**. * Ability to work independently and manage multiple tasks simultaneously. * Strong understanding of document control procedures and best practices. * Ability to maintain confidentiality and handle sensitive information with discretion. * **Proficiency** in **English** reading, writing, and conversation. * Fluency in **Arabic** is **Mandatory.**
Fatima Al-Kuwari
Indeed · HR
Fatima Al-Kuwari
Indeed · HR
