Admin Assistant

Description

Summary: Seeking a proactive Administrative Assistant to provide day-to-day support to a busy commercial team, focusing on bid and tender activities and proposal documentation. Highlights: 1. Support bid/tender activities and proposal documentation 2. Assist a fast-paced commercial team 3. Opportunity to manage administrative and clerical support ### **Role Overview** We are seeking a proactive and organised Administrative Assistant to provide day\-to\-day administrative support to a busy commercial team. The ideal candidate will have previous experience supporting **bid and tender activities**, document control and the preparation of proposal documentation in a fast\-paced environment. ### **Key Responsibilities** * Provide general administrative and clerical support. * Assist with the preparation, formatting and submission of bid and tender documents. * Support the coordination of RFPs, RFQs and other commercial proposals. * Maintain accurate records, filing systems and document registers. * Prepare reports, letters, presentations and business correspondence. * Coordinate meetings, calendars and travel arrangements. * Liaise with internal departments to collect documents required for tender submissions. * Perform data entry and maintain confidentiality of commercial information. * Support procurement, HR and finance with administrative tasks as required. * Carry out other administrative duties as assigned. ### **Requirements** * Diploma or Bachelor's degree in Business Administration or a related discipline. * Minimum 2 years' experience in an administrative role. * Previous experience supporting **bid/tender, commercial or proposal teams** is highly desirable. * Familiarity with tender documentation, document control and submission processes is an advantage. * Strong organisational and time management skills. * Excellent written and verbal communication skills in English. * Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint). * High level of accuracy, attention to detail and ability to work under tight deadlines.